Construction Project Administrator

Century 3, Inc.; Beaverton (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Century 3, Inc. is seeking a Construction Project Administrator to support the Site Construction Manager in Beaverton, OR. The role emphasizes documentation, scheduling, and coordination across design engineers, field foremen, and subcontractors.

The ideal candidate will have a Bachelor's degree and proven ability to manage RFIs, submittals, and change orders within fast-paced construction projects, including semiconductor or cleanroom environments.

Qualifications

• Previous experience in construction project administration or similar admin roles.
• Experience in semiconductor, cleanroom, or complex construction projects is a plus.
• Excellent verbal and written communication skills.
• Ability to collaborate with design engineers and field foremen on fast-paced schedules.
• Familiarity with union construction environments preferred.

Responsibilities

• Maintain and organize all project documents including contracts, RFIs, submittals, and meeting notes.
• Track and route RFIs, submittals, and change orders to support the Construction Management Team.
• Assist Site Construction Manager with monitoring manpower, materials, equipment, logistics, and schedules.
• Support implementation of safety, quality, logistics, and construction execution requirements.
• Organize project meetings, prepare agendas, and distribute progress reports and minutes.
• Represent Century 3 professionally and maintain accountability to clients and project teams.

Skills

Verbal communication

Written communication

Team collaboration

Schedule management

Education

Bachelor's Degree

Tools

Procore

Job description

Century 3 invites qualified professionals to join us and achieve your full potential.

We seek talented professionals to be part of our growth and benefit from a company working on the cutting edge of design and construction.

Our employees believe that our culture and core values are what set us apart.

Thank you for your interest in joining our family.

Construction Project Administrator - (100)

Job Title

Construction Project Administrator

Job Type

Full-time

Category

Construction Management

Location

Beaverton - Beaverton, OR US (Primary)

Education

Bachelor's Degree

Job Description

The Construction Project Administrator will work closely with the Site Construction Manager (SCM) to support the needs of the Construction Project. The Construction Project Administrator will assist the team with administrative tasks such as creating meeting agendas, taking and distributing meeting notes, ordering offices supplies, onboarding new hires, and organizing team meetings including setting up locations and lunches, team-building activities, etc.

This position requires an initiative-taking, schedule-driven administrative professional capable of managing documentation, understanding contractual requirements and general regulatory compliance terminology. The successful candidate must be flexible and able to adapt to changing priorities, schedules, work sequencing, client requirements, and field conditions.

Key Responsibilities

• Maintain and organize all project files, including contracts, change orders, RFIs, submittals, inspection reports, meeting minutes, etc.
• Track and route RFI’s, Submittals, and Change Orders to support the Construction Management Team.
• Assist Site Construction Manager with monitoring manpower, materials, equipment, logistics, information, and available work fronts to support project objectives and scheduled milestones. Help Project Team prepare and update project schedules, budgets, and status reports as needed.
• Support implementation of project Safety, Quality, Loss Prevention, Logistics, and Construction Execution requirements.
• Support documentation and evaluation of needs, changes, directives, differing conditions, and other issues affecting project cost, schedule, or contractual obligations and communicate to project leadership.
• Represent Century 3 professionally and maintain accountability for commitments made to the client and project team.

Semiconductor, Cleanroom and Active Facility Execution

• Support Project Team for construction activities within semiconductor, cleanroom, advanced manufacturing, and other technically complex operating environments.
• Support alignment of construction activities with facility operations, subcontractors’ work, equipment and tool installation, specialty vendors installation, OEM representatives, startup, and testing.

Project Communication and Coordination

• Understand contractual scope, subcontractor responsibilities, exclusions, interfaces, and boundaries between Century 3, the client, subcontractors, vendors, and other project stakeholders
• Read and interpret contract documents, drawings, specifications, scopes of work, schedules, RFIs, submittals, and subcontract requirements necessary to coordinate communication within the Project Team
• Organize and document project meetings, schedule reviews, subcontractor meetings, coordination sessions, and presentations to communicate priorities, constraints, responsibilities, commitments, and track required actions
• Distribute progress reports, status updates, and meeting minutes to stakeholders
• Validates that all paperwork, approvals, and compliance checks are in place before work proceeds, while also keeping the project team, clients, and contractors informed and aligned

The above description covers the principal duties and responsibilities of the position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties that may be required based on changing project conditions and operational needs.

Job Requirements

Previous experience as a Construction Project Administrator, Office Manager, Project Coordinator, or comparable administrator position is desired. Experience in semiconductor, cleanroom, advanced manufacturing, pharmaceutical, mission-critical, or similarly complex construction projects is a plus.

• Requires exceptional ability to collaborate with both high-level design engineers and field-level foremen under fast-paced project schedules
• Excellent verbal and written communication skills; ability to articulate technical data clearly to both internal teams and external stakeholders

Experience working within union construction environments, including Project Labor Agreements, collective bargaining requirements, trade jurisdictions, and labor coordination, is preferred.

Strong working proficiency with Procore is preferred. Candidate must have the ability to effectively manage and track project documentation, drawings, RFIs, submittals, and field information necessary to support construction execution.

Work will be performed on an active construction site, semiconductor manufacturing facility, cleanroom. Appropriate personal protective equipment (PPE) must be worn in accordance with Century 3, client, regulatory, and project requirements.

This position requires regular and sustained field presence and the ability to perform the essential functions of the position, with or without reasonable accommodation. Essential functions include routinely walking active construction areas; standing for extended periods; navigating unevensurfaces, stairs, ladders, and temporary access routes; accessing elevated and congested work areas; working indoors and outdoors in varying environmental conditions; wearing required PPE; and safely accessing areas necessary to inspect, coordinate, and report on construction activities. The Construction Project Administrator must be capable of maintaining situation awareness, communicating effectively with project personnel, responding to changing field conditions, and safely performing required field responsibilities within an active construction and operating facility environment.