Construction Project Admin & Procore Specialist

RemotelyCareer; Santa Barbara (CA); In loco; MXN 420.000 - 540.000; Tempo pieno

Descrizione del lavoro

Our client is a commercial general contracting and construction management company based in Santa Barbara, California. The Construction Project Administrator will support project management, estimating, accounting, and general office operations.

The ideal candidate has experience with U.S. general contractors, construction terminology, and project documentation. Strong organizational skills and English proficiency are essential for success in this role.

Competenze

• Excellent written and spoken English.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience with U.S. commercial construction strongly preferred.
• Experience with Procore strongly preferred.
• Comfortable using AI tools such as Claude to improve efficiency and productivity.
• Availability to work during CST business hours.

Mansioni

• Maintain project documentation, files, and logs in Procore, including RFIs, submittals, change orders, and project records.
• Prepare and track subcontracts, purchase orders, change orders, and other project documents.
• Collect and follow up on subcontractor documentation, including W-9s, insurance certificates, lien releases, pricing, and submittals.
• Support project closeout, including warranties, O&M manuals, punch lists, and final documentation.
• Assist with project accounting: invoices, vendor bills, receipts, cost coding, AP documentation, and Procore financial data.
• Coordinate subcontractor bidding, including bid invitations, proposal tracking, and bid leveling.
• Maintain project schedules, meeting notes, action items, and subcontractor/vendor databases.
• Provide general administrative support to Project Managers and Superintendents, proactively following up on outstanding items.

Conoscenze

Procore

Excel

English communication

Multitasking

Construction knowledge

Strumenti

QuickBooks Online

Outlook

Dropbox

Microsoft Word

Procore

Descrizione del lavoro

Our client is a commercial general contracting and construction management company based in Santa Barbara, California. The Construction Project Administrator will support project management, estimating, accounting, and general office operations.

The ideal candidate has experience with U.S. general contractors, construction terminology, and project documentation. Strong organizational skills and English proficiency are essential for success in this role.