Construction Project Admin & Meeting Coordinator

Gilbane Building Company; New York (NY); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Benefits and retirement program

Health/welfare benefits

Job summary

Gilbane Building Company is seeking an SCA Transcriptionist to serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

The role requires traveling between project sites as needed and maintaining accurate meeting minutes and documentation to support project progress.

Qualifications

• Proficient in English, both verbal and written.
• High school diploma or GED required.
• Minimum of two (2) years of full-time clerical, accounting, reproduction, administrative, or related office support experience.

Responsibilities

• Attend job progress meetings and serve as a key administrative resource to project teams.
• Record, prepare, and distribute meeting minutes with accurate documentation.
• Enter and maintain meeting records and project documentation in project management systems.
• Travel between project sites approximately 2–3 times per week with coordination to the central office.
• Maintain comprehensive records of all project meeting documentation and related materials.

Skills

Microsoft Office

Communication

Organizational skills

Problem solving

Team collaboration

Contract docs understanding

Education

High school diploma or GED

Job description

Gilbane Building Company is seeking an SCA Transcriptionist to serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

The role requires traveling between project sites as needed and maintaining accurate meeting minutes and documentation to support project progress.