SCA Senior Staff Support

Gilbane Building Company; New York (NY); On-site; USD 55,000 - 80,000; Full time

Job summary

Gilbane Building Company in New York is seeking an SCA Senior Staff Support to serve as on-site administrative resource for first-level management and senior clerical staff, ensuring smooth day-to-day operations.

You will handle calls, data entry, filing, and coordination with project teams. The role requires a minimum of two years’ clerical experience and a high school diploma; salary ranges from $55,000 to $80,000 plus benefits.

Qualifications

• Proficient in English language, both verbal and written.
• High school diploma or GED required.
• Minimum of two years of full-time clerical, administrative experience.
• Proficient in Microsoft Office programs.
• Excellent organizational and communication skills.
• Ability to work in a team and adapt to changing needs.

Responsibilities

• Provide consistent daily administrative support to Field Site staff and serve as a dependable point of contact for clerical and organizational needs.
• Manage office functions, including answering/directing calls, data entry, filing, archiving, and records management.
• Demonstrate strong computer proficiency and the ability to learn new systems; construction experience is preferred.

Skills

Proficient in English

Microsoft Office

Strong communication

Excellent organizational skills

Teamwork

Contract documents understanding

Education

High school diploma or GED

Job description

Overview

Gilbane is seeking a SCA Senior Staff Support that will serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Provide consistent daily administrative support to Field Site staff, ensuring seamless operational workflow and serving as a dependable point of contact for clerical and organizational needs.
• Manage a variety of essential office functions, including answering and directing phone calls, performing general office duties, accurate data entry, spreadsheet management, greeting and assisting visitors, and maintaining organized filing, archiving, and records management systems.
• Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to independently manage tasks with minimal supervision; possess excellent communication and interpersonal skills with a punctual, professional, and personable work ethic, and the ability to quickly learn and adapt to new systems and technologies. Prior experience in the construction industry is strongly preferred and considered a valuable asset.

Qualifications

EXPERIENCE/EDUCATION

• Proficient in the English language, both verbal and written
• High school diploma or General Education Diploma (GED) required; and
• Minimum of two (2) years of full-time clerical, accounting, reproduction, or administrative experience.

KNOWLEDGE, SKILLS & ABILITIES

• Proficient in Microsoft Office programs
• Strong technical and communication skills
• Excellent organizational skills
• Excellent problem-solving skills and ability to adapt to changing needs
• Ability to work in a team environment
• Ability to collaborate on a daily basis with project team
• Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them
• Understanding of contract documents and specifications

Salary

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team. For NewYork City, this ranges from $55,000.00-$80,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Equal Opportunity

Gilbane is an affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration