Construction Project Admin & Documentation Pro

Ultimate Staffing; Los Angeles (CA); Sur place; USD 45 000 - 60 000; Plein temps

Résumé du poste

Ultimate Staffing is seeking a highly organized Administrative Assistant to support construction, engineering, or project management teams in Santa Clarita, CA. You will back project managers, estimators, and office staff with documentation, scheduling, and record keeping.

The role requires 3+ years in construction administration, strong MS Office skills, and familiarity with Procore, Sage, Viewpoint, or Bluebeam.

Qualifications

• 3+ years of administrative experience in the construction industry preferred.
• Strong understanding of construction terminology, contracts, purchase orders, RFIs, and change orders.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience working with construction software such as Procore, Sage, Viewpoint, Bluebeam, or similar platforms preferred.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Professional written and verbal communication skills.
• Ability to work independently and collaboratively with project teams.

Responsabilités

• Provide administrative support to project managers and construction teams.
• Prepare, organize, and maintain project documentation, contracts, permits, insurance certificates, and subcontractor files.
• Coordinate meetings, schedules, and appointments for project staff.
• Process purchase orders, change orders, invoices, and subcontract agreements.
• Track project deadlines and assist with maintaining construction schedules.
• Manage incoming calls, emails, and correspondence with clients, vendors, subcontractors, and internal departments.
• Maintain accurate project files and document control systems.
• Assist with bid packages, proposals, and project closeout documentation.
• Coordinate material deliveries and communicate with vendors regarding orders and project requirements.
• Enter and update project information within company software and databases.
• Generate reports, spreadsheets, and presentations as needed.
• Support accounting functions by assisting with invoice tracking, lien releases, and payment documentation.

Connaissances

3+ yrs construction admin exp

Microsoft Office

Strong communication

Time management

Outils

MS Office (Word, Excel, Outlook, PowerPoint)

Procore

Sage

Viewpoint

Bluebeam

Description du poste

Ultimate Staffing is seeking a highly organized Administrative Assistant to support construction, engineering, or project management teams in Santa Clarita, CA. You will back project managers, estimators, and office staff with documentation, scheduling, and record keeping.

The role requires 3+ years in construction administration, strong MS Office skills, and familiarity with Procore, Sage, Viewpoint, or Bluebeam.