Construction Project Support Specialist

Layton Construction; Claremore (OK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Paid time off

Life & AD&D Insurance

Short-term Disability

Job summary

Layton Construction is seeking a Project Assistant to provide essential administrative and project coordination support to construction teams, ensuring documentation is accurate and complete. You will manage project records, track deliverables, and coordinate communications with subcontractors and internal teams, supporting contract and compliance processes throughout the project lifecycle.

The role emphasizes organization, timely follow-up, and adherence to Layton's standards of quality,

Qualifications

• Requires high school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and can create basic documents and spreadsheets.

Responsibilities

• Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work.
• Assembles, compiles, and prepares contracts, purchase orders, owner pay requests, insurance, bonds, Notices of Commencement, and other project paperwork; monitors compliance.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklist.
• Establishes dates for shop drawings and milestones with the Superintendent and follows up for reviews.
• Maintains logs of shop drawings, clarifications, change requests, and proposals.
• Distributes change requests and follows up on pricing changes.
• Instructs project team in filing systems and assures proper use.
• Prepares agendas and preconstruction documents; records minutes.
• Prepares and issues change orders to subs and owners for extra work.
• Assists in estimating and buyout of projects.
• Coordinates with project managers to improve project paperwork quality.
• Discusses goals and issues with project team; coordinates related actions.
• May administer contracts and purchase orders as assigned.
• Assists in OCIP/CCIP program compliance and document maintenance.
• Drafts, transmits, and files correspondence.
• Assists in bidding and developing scope of work for trade contractors.
• Performs other related duties as assigned.

Skills

Typing speed 50 wpm

MS Word

MS Excel

MS PowerPoint

MS Outlook

Written and verbal communication

Organizational skills

Multitasking

Team player

Education

High school diploma or equivalent

Tools

None

Job description

Layton Construction is seeking a Project Assistant to provide essential administrative and project coordination support to construction teams, ensuring documentation is accurate and complete. You will manage project records, track deliverables, and coordinate communications with subcontractors and internal teams, supporting contract and compliance processes throughout the project lifecycle.

The role emphasizes organization, timely follow-up, and adherence to Layton's standards of quality,