Preconstruction Coordinator

TempExperts; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

TempExperts is seeking a meticulous Preconstruction Coordinator in Tampa, FL to support multiple Project Managers, Superintendents, and the administrative team. You will manage calendars, meetings, minutes, vendor coordination, and expense reporting to ensure projects stay on schedule and within budget.

The ideal candidate brings 5+ years of administrative experience in construction, strong MS Office and Excel skills, and proficiency with Procore and DocuSign.

Qualifications

• Minimum of 5 years of administrative assistant or related administrative support experience.
• Understanding of construction operations and administrative needs of a construction firm.
• Strong organizational and time-management skills in a fast-paced environment.
• Excellent attention to detail and accuracy with documents, data and financial information.
• Strong verbal and written communication skills.
• Interpersonal skills and collaborative approach.
• Reading, writing and mathematical skills.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with Procore and DocuSign is required.

Responsibilities

• Provide administrative support to multiple Project Managers, Superintendents, and the Administrative department.
• Manage calendars, coordinate meetings, and communicate schedule updates and deadlines to team members.
• Attend meetings and prepare and distribute meeting minutes.
• Assist Project Managers with contractor sourcing, coordination, and subcontractor coordination.
• Prepare, submit, and reconcile expense reports.
• Communicate with office personnel, clients, officials, contractors and suppliers to share information.
• Assist with incoming calls and respond to client inquiries with professional service.
• Enter and maintain accurate client records, financial information, vendor details, and crew assignments.
• Utilize accounting systems and pricing tools to support project operations.
• Assist with general preconstruction administrative activities and other duties as needed.

Skills

Office administration

Excel

Scheduling

Communication

Attention to detail

Team collaboration

Tools

Procore

DocuSign

Job description

Preconstruction Coordinator Tampa, FL

Direct Hire Monday–Friday, 8:00 AM–5:00 PM

Position Overview

A construction company in Tampa is seeking an organized, detail-oriented Preconstruction Coordinator to support multiple Project Managers, Superintendents, and the Administrative team. This position plays an important role in keeping projects and office operations organized through administrative coordination, document management, scheduling, and communication with internal teams and external partners. The ideal candidate will have previous construction industry experience and a solid understanding of the administrative processes involved in supporting construction projects. Strong organizational and time-management skills, attention to detail, and proficiency with Microsoft Office, particularly Excel, are essential.

Responsibilities

• Provide administrative support to multiple Project Managers, Superintendents, and the Administrative department.
• Manage calendars, coordinate meetings, and communicate schedule updates and important deadlines to appropriate team members.
• Attend meetings and prepare and distribute meeting minutes.
• Assist Project Managers with contractor sourcing, coordination, and securing subcontractors as needed.
• Prepare, submit, and reconcile expense reports.
• Communicate with office personnel, clients, building officials, contractors, and suppliers to ensure timely and accurate information sharing.
• Assist with incoming phone calls and respond to client inquiries, ensuring prompt and professional customer service.
• Enter, organize, and maintain accurate client records, financial information, vendor details, and crew assignments.
• Utilize accounting systems, pricing tools, and other software applications to support project and administrative operations.
• Assist with general preconstruction administrative activities and other duties as needed.

Qualifications

• Minimum of 5 years of administrative assistant or related administrative support experience.
• Previous experience working in the construction industry is required.
• Understanding of construction operations, project coordination, and the administrative needs of a construction firm.
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and accuracy when handling documents, data, and financial information.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and a collaborative, team-oriented approach.
• Strong reading, writing, and mathematical skills.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with Procore and DocuSign is required.

TempExperts is an Equal Opportunity Employer.