Construction Project Admin & Billing Specialist

Bering Straits Native Corporation; Huntsville (AL); On-site; USD 50,000 - 65,000; Full time

Job summary

Bering Straits Native Corporation (BSNC) is seeking an administrative and project coordination professional in Huntsville, AL. You will support project managers and superintendents, handle billing documentation, maintain document control, and prepare regular project reports.

Candidates should have 2+ years in similar roles, strong MS Office skills, and the ability to manage multiple priorities with accuracy.

Qualifications

• Bachelor's degree in health sciences or health technology or equivalent.
• High school diploma or equivalent.
• 2+ years of administrative, project coordination, billing, document control or related experience.
• Proficiency with Microsoft Excel, Word, Outlook and other MS Office apps.
• Ability to manage multiple priorities with accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and project support to construction project teams, including Project Managers and Construction Superintendents.
• Coordinate project billing activities, including collection, review, tracking, and submission of billing documentation.
• Create and track purchase orders and assist with vendor and subcontractor invoice documentation.
• Prepare, compile, update, and distribute recurring project reports, spreadsheets, logs, and trackers.
• Maintain project document control systems, including organization, distribution, revision control, and retention of project records.
• Maintain documentation for drawings, specifications, submittals, RFIs, meeting minutes, and other project records.
• Maintain accurate project information in SharePoint and other systems, assist with closeout documentation.
• Perform data entry and prepare, proofread, and edit project correspondence and reports.
• Coordinate calendars, meetings, and administrative activities to support timely completion of project requirements.
• Support federal construction administrative and government customer requirements, maintaining complete records.

Skills

Strong communication

Organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree in health sciences or health technology

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft SharePoint

Microsoft 365

Job description

Bering Straits Native Corporation (BSNC) is seeking an administrative and project coordination professional in Huntsville, AL. You will support project managers and superintendents, handle billing documentation, maintain document control, and prepare regular project reports.

Candidates should have 2+ years in similar roles, strong MS Office skills, and the ability to manage multiple priorities with accuracy.