Administrative Specialist

Bering Straits Native Corporation; Belcamp (MD); On-site; USD 50,000 - 90,000; Full time

Job summary

BSNC in Belcamp, MD is seeking an Administrative Specialist to support the contract team and senior management in a fast-paced government contracting environment.

The role emphasizes strong communication, organized administrative tasks, and maintaining confidential information with accuracy and discretion. Responsibilities include timecard tracking, document preparation, and invoicing support within 8-hour shifts.

Qualifications

• Education: High School Diploma / GED; College experience preferred.
• Experience: 3 years’ administrative experience preferred.
• Knowledge, skills, and other characteristics: clear communication, organization, confidentiality, and ability to work with management.

Responsibilities

• Supports the contract team and senior management with reports, estimates, ledgers, and invoicing.
• Performs general administrative duties to support contracts and management; handles personnel records and tracking spreadsheets.
• Creates, customizes, prepares, and maintains presentations and documents using MS Office and other tools; prepares documentation from draft to final form.
• Tracks timecards, PTO, and annual reviews; filing and organizing paperwork.
• Other duties as assigned

Skills

Clear communication

Organizational skills

Cross-functional collaboration

Confidentiality handling

Education

High School Diploma / GED

College experience preferred

Tools

Microsoft Office Suite

Job description

• Pay or shift range: $50,000 USD to $90,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

BSCS can deliver a comprehensive range of construction, renovation, and civil services tailored to both government and private-sector clients. With a commitment to quality and cost efficiency, we leverage our extensive experience to ensure exceptional service on every project. Our senior management team brings over 100 years of expertise in facility maintenance, repair, renovation, and construction, with a primary focus on serving the U.S. government. Additionally, our sister companies - Eagle Eye Electric, LLC, Bering Straits Technical Services, LLC, and Stampede Ventures, LLC - are established general contractors with proven records of success.

About this position: Administrative Specialist Location - Belcamp, MD

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $50k-$90k

Applicants will be notified via phone or email within ten (10) business days of submittal.

• Supports the contract team and senior management with Project Status Reports, Estimates at Completion, General Ledger Reports, invoicing / tracking invoices, subcontract development, credit card purchases, etc.
• General administrative duties to support the contract and senior management. This includes personnel related matters, including personnel records maintenance, maintaining tracking spreadsheets for various company needs.
• Creates, customizes, prepares, and maintains presentations, briefing charts, and technical and nontechnical documents using computer software (e.g. Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matters. Responsible for preparing documentation from draft to final form.
• Tracking timecards, employee personal time off, and annual reviews.
• Filing and organizing paperwork.
• Other duties as assigned

Required (Minimum Necessary) Qualifications

• Education Requirements: High School Diploma / GED - College Experience preferred
• Level of Experience Requirements: 3 years’ administrative experience preferred

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to communicate clearly, both orally and in writing.
• Ability to file documents in folders and binders.
• Organizational skills commensurate with position.
• Work well with all levels of internal management, staff, outside clients and vendors.
• Sensitivity to confidential matters is required.

Preferred

• Finance / Accounting Experience.

Supervisory Responsibilities

• This position will have supervisory

DOT Covered/Safety-Sensitive Role Requirements

This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

Physical Setting: Office Setting

Schedule and Flexibility: 8 hours shifts - 5 days a week (start times can be flexible - between 7 and 8 am)

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.