Construction Project Accountant II

Crom, Llc; Gainesville, Northern (FL, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

CROM, LLC in Gainesville, FL is seeking an experienced Admin to ensure timely and accurate processing of customer billings and job maintenance. You will assist Project Managers with budgets and job cost accuracy, reviewing contracts and coordinating invoicing and lien activities.

The role requires strong MS Word/Excel skills, attention to detail, and the ability to communicate with project staff on contract documents and cost changes. This is a full-time in-office position in Gainesville.

Qualifications

• HS diploma (AA preferred).
• 10+ years billing experience, preferably in the Construction Industry.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Coordinate job specific sales tax exemptions by filing for exemption in company’s name and communicating to the appropriate internal departments.
• Calculate, prepare, and record customer monthly billings according to customer contract including all required forms and documentation within deadlines (including Davis-Bacon Certified Payroll).
• Review and process subcontractor invoices and payments.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and subcontractors regarding accounts receivable.
• Coordinate and facilitate contract change order budget adjustments with accompanying cost breakdowns for input into software.
• Close out jobs, including all needed steps.

Skills

Billing processes

Customer service

Attention to detail

Education

High School Diploma

AA preferred

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Admin Gainesville, FL, Gainesville, FL, US

Job Purpose:

Ensures timely and accurate processing of customer billings and job maintenance. Assists Project Managers with budgets and job cost accuracy.

• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Coordinate job specific sales tax exemptions by filing for exemption in company’s name and communicating to the appropriate internal departments.
• Calculate, prepare, and record customer monthly billings according to customer contract including all required forms and documentation within deadlines (including Davis-Bacon Certified Payroll).
• Review and process subcontractor invoices and payments.
• Maintain subcontractor certificate of insurance records.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and subcontractors regarding accounts receivable.
• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
• Coordinate and facilitate contract change order budget adjustments with accompanying cost breakdowns for input into software.
• Perform job maintenance to include:
  • Setup new jobs.
  • Uploading job budgets.
  • Enter contract values and change orders.
• Close out jobs, including all needed steps.
• Detailed review and analysis of job cost sub-ledger to identify and resolve variances.
• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
• Prepare weekly job cost reports for superintendents and project managers.
• Validate daily timesheet and expense entries made by superintendents are accurately charged to projects.
• Maintain state and local licenses, certifications, and tax accounts for projects.
• Drive improvement in existing business processes.
• Other duties as assigned.

Minimum Qualifications:

• HS diploma. AA preferred.
• 10+ years of experience in billing, preferably in the Construction Industry.
• Proficient in Microsoft Word and Excel.

Preferred Qualifications:

Working Conditions:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, scanners, etc. Extended hours may be required to meet deadlines.

EEO Statement: CROM, LLC is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job. EEO/VETS/DISABILITY