Construction Project Accountant II

The Crom Corporation; Gainesville (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

The Crom Corporation is hiring for a Full-Time Admin role in Florida to ensure timely, accurate processing of customer billings and job maintenance. You will support Project Managers with budgets, job cost accuracy, and contract documentation, including subcontractor terms and Davis-Bacon payroll where applicable.

You will handle invoicing, payments, lien releases, insurance certificates, and weekly cost reporting, while coordinating change orders and ensuring proper record-keeping and

Qualifications

• HS diploma; AA preferred.
• 10+ years of billing experience, preferably in the construction industry.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Process customer billings timely and accurately according to contracts.
• Assist Project Managers with budgets and job cost accuracy.
• Review subcontractor invoices and payments; maintain lien and insurance docs.
• Prepare weekly job cost reports; analyze variances in sub-ledger.
• Coordinate change orders and related cost breakdowns for input into software.
• Maintain electronic job folders with invoices, certificates, and contracts.
• Close out jobs and ensure all steps are completed.

Skills

Billing

Construction

Excel

Word

Communication

Education

HS diploma

AA preferred

Tools

Microsoft Excel

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Admin

Job Purpose

Ensures timely and accurate processing of customer billings and job maintenance. Assists Project Managers with budgets and job cost accuracy.

• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Coordinate job specific sales tax exemptions by filing for exemption in company’s name and communicating to the appropriate internal departments.
• Calculate, prepare, and record customer monthly billings according to customer contract including all required forms and documentation within deadlines (including Davis-Bacon Certified Payroll).
• Review and process subcontractor invoices and payments.
• Maintain subcontractor certificate of insurance records.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and subcontractors regarding accounts receivable.
• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
• Coordinate and facilitation contract change order budget adjustments with accompanying cost breakdowns for input into software.
• Perform job maintenance to include:
  • Setup new jobs.
  • Uploading job budgets.
  • Enter contract values and change orders.
• Close out jobs, including all needed steps.
• Detailed review and analysis of job cost sub-ledger to identify and resolve variances.
• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
• Prepare weekly job cost reports for superintendents and project managers.
• Validate daily timesheet and expense entries made by superintendents are accurately charged to projects.
• Maintain state and local licenses, certifications, and tax accounts for projects.
• Drive improvement in existing business processes.
• Other duties as assigned.

Minimum Qualifications

• HS diploma. AA preferred.
• 10+ years of experience in billing, preferably in the Construction Industry.
• Proficient in Microsoft Word and Excel.

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, scanners, etc. Extended hours may be required to meet deadlines.

EEO Statement: CROM, LLC is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job. EEO/VETS/DISABILITY