Construction Project Accountant

Ducas Construction Inc.; Maine; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Employee health benefits

401K

Bonuses

Job summary

Ducas Construction, located in Scarborough, Maine, seeks a Project Accountant to support the accounting lifecycle for multiple construction projects from setup to closeout. This role ensures accurate owner billing, job costing, subcontractor compliance with certified payroll and HUD reporting, and timely financial reporting for project teams and leadership.

The position collaborates with Project Managers and Finance to monitor budgets, forecast costs, and perform cost-to-complete analyses,

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Minimum of 3 years of construction accounting experience.
• Strong knowledge of AIA billing, retainage, WIP reporting, and percent-of-completion revenue recognition.

Responsibilities

• Set up new jobs in software platforms with proper cost codes, budgets, and contract documentation.
• Review owner contracts for billing requirements, retainage terms, change orders, and payment terms.
• Prepare and submit owner billings across multiple contract types (progress, T&M, cost-plus, stipulated sum).
• Maintain Schedules of Values throughout project lifecycle.
• Track retainage balances and release schedules for owner and subcontractor contracts.

Skills

Excel skills

Communication

Attention to detail

Education

Bachelor’s degree in accounting, finance, or related field

Tools

Sage 100 Contractor

Autodesk Forma

Excel (advanced)

Job description

Ducas Construction is hiring a PROJECT ACCOUNTANT to join their growing team in Scarborough, Maine. Ducas Construction was formed to provide Southern Maine and Northern New England with construction management services where integrity, transparency and quality are our core values. We believe that a successful project is defined as much by the collaborative process, planning and execution as it is the end result. We strive for open and strong working relationships with the ownership, design and subcontractor teams, so that the final product can be defined and achieved in the most cost-efficient manner.

The Project Accountant is responsible for supporting the accounting lifecycle for mulitple contruction projects - from setup through closeout. Working closely with Project Managers and Finance, this role ensures accurate owner billing, job costing, subcontractor compliance with certifed payroll and HUD reporting, and financial reporting giving project teams and leadership the information they need to protect margins and keep projects on track.

Key Responsibilities

Project Setup and Contract Review

• Set up new jobs in the necessary software platforms, ensuring proper cost codes, budgets, and contract documentation are in place from the start.
• Review owner contracts to identify billing requirements, retainage terms, change order rates, payment terms, and compliance obligations.
• Review, prepare, and submit owner billings across multiple contract types, including progress billings, time and materials, cost plus, and stipulated sum.
• Prepare, review, and maintain Schedules of Values throughout the project lifecycle.
• Track retainage balances and release schedules for both owner and subcontractor contracts.

Job Costing and Forecasting

• Monitor project budgets, track actual and committed costs against approved budgets, and perform job costing analysis to identify variances and profitability trends.
• Partner with Project Managers to monitor financial performance, forecast costs, and complete cost-to-complete analyses.
• Communicate budget variances and findings clearly to Project Manager and Management.
• With finance department to prepare monthly reporting to CFO
• Ensure all costs are coded to the correct project, phase, and cost code, and maintain accurate job cost records and commitment tracking.

Subcontractor Payments and Compliance

• Work with Accounts Payable to prepare and manage subcontractor pay applications in accordance with contract requirements.
• Review subcontractor invoices, payment applications, purchase orders, change orders, and supporting documentation for accuracy.
• Collect and maintain required compliance documentation, including lien waivers and releases, COI’s certified payroll, and executed subcontracts.
• Verify all compliance requirements are satisfied before payments are processed.

Procurement and Document Management

• Support procurement by obtaining and tracking supplier quotes and purchase orders.
• Organize and maintain project records, including contracts, permits, RFIs, change orders, and submittals.

Job Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Minimum of 3 years of construction accounting experience required.
• Working knowledge of AIA billing, retainage, WIP reporting, and percentage-of completion revenue recognition.
• Experience with construction accounting software such as Sage 100 Contractor, Autodesk Forma
• Strong Excel skills, including working with large data sets and building reports.
• Excellent attention to detail and organizational skills, with the ability to manage multiple projects and deadlines at once.
• Ability to clearly communicate with all project stakeholders: clients, subcontractors, project manager, and leadership.

Ducas Construction offers a competitive compensation and benefits plan which is 100% Employee Health, 401K, Bonuses.

Ducas Construction isan Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.