Construction Program Specialist

Arora Engineers; Chadds Ford Township (PA); On-site; USD 85,000 - 110,000; Full time

Job summary

Arora Engineers, LLC is seeking an experienced Construction Program Specialist to support a USPS portfolio under a large multi-project contract. You will act as a primary liaison among the client, contractors, construction managers, field teams, subcontractors, and internal departments to keep schedules, budgets, and documentation on track.

The ideal candidate will have 5+ years of construction experience, strong organizational and communication skills, and proficiency with Adobe Acrobat, MS

Qualifications

• Minimum of 5 years of construction experience including administration.
• Ability to track RFIs, invoices, and project milestones.
• Proficiency with Adobe Acrobat and Microsoft Word.
• Strong written and verbal communication skills.

Responsibilities

• Construction Phase Management and support for USPS projects.
• Contract administration and change management.
• Schedule and cost management, documentation and reporting.
• Coordinate meetings and respond to RFIs and submittals.
• Maintain audit-ready project records and Procore familiarity.

Skills

Project coordination

Client communication

Attention to detail

Time management

Team collaboration

Education

High School Diploma or GED

Technical/trade program in construction/related field

Tools

Adobe Acrobat

Microsoft Word

Microsoft Outlook

Job description

Job DetailsJob Location: AEI - Chadds Ford - [7CFD] - Chadds Ford, PA 19317Position Type: Full Time

General Description

Arora Engineers, LLC provides design and construction services for MEP, fire protection and alarm systems, and low-voltage/special systems for aviation, transportation, educational, commercial, and institutional facilities.

Overall Responsibility

We are seeking an experienced Construction Program Specialist to support a portfolio of construction projects for the United States Postal Service (USPS) under a large, multi-project contract. This position serves as a primary liaison between the client, contractors, Construction Managers, field teams, subcontractors, and internal departments. The Construction Program Specialist helps ensure projects run smoothly by supporting schedules, processing project documentation, tracking budgets, coordinating logistics, and maintaining clear communication across all stakeholders. The role is responsible for supporting timely decision-making and ensuring project information and documentation are complete, accurate, organized, and distributed appropriately throughout the project lifecycle. This position may require occasional evening or weekend availability in the event of project-related emergencies, including responding to emails or completing computer-based work.

Essential Functions

• Construction Phase Management
• Contract Administration and Change Management
• Schedule and Cost Management
• Documentation and Reporting
• Stakeholder Coordination
  • Serve as a point of contact between client representatives, contractors, Construction Managers, and internal teams
  • Lead or support weekly construction meetings and project progress updates
  • Coordinate responses to RFIs, submittals, and contractor inquiries
• Project Closeout

Ideal Candidate

The ideal candidate will be highly organized, proactive, and able to independently support Construction Managers by facilitating the timely flow of information between the field, client, and internal departments.

The ideal candidate will:

• Effectively support and coordinate multiple concurrent construction projects in partnership with the Construction Manager
• Communicate clearly and professionally with clients, contractors, and internal stakeholders
• Maintain organized, audit-ready project records and documentation, including keeping Procore information current
• Adapt to fast-paced, process-driven environments, including federal or program-based projects
• Collaborate effectively across disciplines to support overall project delivery
• Demonstrate strong attention to detail, follow-through, and organizational skills

Qualifications

High School Diploma or GED required
Completion of a vocational, technical, or trade school program in construction, engineering technology, drafting, project management, or a related field is preferred
An equivalent combination of education, training, and relevant professional experience will be considered

Required Qualifications

• Minimum of 5 years of construction experience, including exposure to construction administration
• Ability to track and maintain project information, including RFIs, invoices and billing, delivery dates, client milestones, and project stakeholder/contact information
• Working knowledge of Adobe Acrobat and Microsoft Word
• Proficiency with Microsoft Outlook, including email and folder management
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills

Preferred Qualifications

• Experience supporting federal or program-based contracts, including USPS or other government agencies
• Familiarity with construction management software, such as Procore
• Basic knowledge of construction drawings and plan reading
• Familiarity with common construction terminology and documentation, including RFIs, retainage, certified payroll, daily and weekly reports, and scopes of work

Key Skills and Competencies

• Ability to track RFIs, project milestones, invoices, billing, delivery dates, and other key project activities
• Ability to effectively coordinate with Construction Managers, contractors, clients, and internal teams
• Understanding of change management and risk mitigation
• Strong written and verbal communication skills, including the ability to communicate clearly and concisely via email
• Strong organizational, documentation, and recordkeeping skills
• Ability to maintain accurate project calendars and stakeholder/contact information across multiple projects
• Ability to prepare and process purchase requests through Procurement
• Ability to assist with planning and tracking hours for Construction Management teams
• Working knowledge of construction terminology and project documentation
• Ability to understand and respond appropriately to client priorities and time-sensitive requests
• Basic knowledge of construction plans and drawings
• Ability to organize and facilitate weekly client/site meetings, including reviewing weekly reports and tracking outstanding action items
• Ability to support multiple projects in a fast-paced environment
• Occasional availability outside of standard business hours to support urgent project needs
• Procore experience is preferred; training will be provided as needed

About Arora Engineers

Arora Engineers, LLC (Arora) provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services and intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help our clients stay on the cutting edge while adding value throughout the project lifecycle. Arora is a growing organization that welcomes individuals with a desire to learn, collaborate, and take on challenging projects that help advance the infrastructure of our world.

Disclaimer

The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to represent an exhaustive list of all responsibilities, duties, qualifications, or skills required.

Equal Employment Opportunity

Arora Engineers, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.