Construction Program Specialist

Arora Engineers; Pennsylvania; On-site; USD 65,000 - 90,000; Full time

Job summary

Arora Engineers, LLC is seeking a skilled Construction Program Specialist to support United States Postal Service projects under a large multi-project contract. You will act as a liaison among client, contractors, Construction Managers, field teams, and internal departments to ensure timely decision-making and complete documentation.

The ideal candidate has strong organizational and communication abilities, with experience in construction administration, RFIs, and Procore; occasional

Qualifications

• Minimum of 5 years of construction experience, including exposure to construction administration.
• Experience tracking RFIs, invoices and billing, delivery dates, client milestones, and project stakeholder/contact information.
• Working knowledge of Adobe Acrobat and Microsoft Word; proficiency with Microsoft Outlook.

Responsibilities

• Support schedules, project documentation, and tracking budgets across multiple concurrent USPS projects.
• Coordinate weekly construction meetings and project progress updates.
• Manage RFIs, submittals, and contractor inquiries; assist with project closeout and documentation.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High School Diploma or GED

Vocational/technical/trade program in construction or related field

Tools

Adobe Acrobat

Microsoft Word

Microsoft Outlook

Procore

Job description

General Description:Arora Engineers, LLC provides design and construction services for MEP, fire protection and alarm systems, and low-voltage/special systems for aviation, transportation, educational, commercial, and institutional facilities.Overall Responsibility:We are seeking an experienced Construction Program Specialist to support a portfolio of construction projects for the United States Postal Service (USPS) under a large, multi-project contract.This position serves as a primary liaison between the client, contractors, Construction Managers, field teams, subcontractors, and internal departments. The Construction Program Specialist helps ensure projects run smoothly by supporting schedules, processing project documentation, tracking budgets, coordinating logistics, and maintaining clear communication across all stakeholders.The role is responsible for supporting timely decision-making and ensuring project information and documentation are complete, accurate, organized, and distributed appropriately throughout the project lifecycle.This position may require occasional evening or weekend availability in the event of project-related emergencies, including responding to emails or completing computer-based work.Essential Functions:Construction Phase ManagementContract Administration and Change ManagementSchedule and Cost ManagementDocumentation and ReportingStakeholder CoordinationServe as a point of contact between client representatives, contractors, Construction Managers, and internal teamsLead or support weekly construction meetings and project progress updatesCoordinate responses to RFIs, submittals, and contractor inquiriesProject CloseoutIdeal Candidate:The ideal candidate will be highly organized, proactive, and able to independently support Construction Managers by facilitating the timely flow of information between the field, client, and internal departments.The ideal candidate will:Effectively support and coordinate multiple concurrent construction projects in partnership with the Construction ManagerCommunicate clearly and professionally with clients, contractors, and internal stakeholdersMaintain organized, audit-ready project records and documentation, including keeping Procore information currentAdapt to fast-paced, process-driven environments, including federal or program-based projectsCollaborate effectively across disciplines to support overall project deliveryDemonstrate strong attention to detail, follow-through, and organizational skillsQualificationsHigh School Diploma or GED requiredCompletion of a vocational, technical, or trade school program in construction, engineering technology, drafting, project management, or a related field is preferredAn equivalent combination of education, training, and relevant professional experience will be consideredRequired QualificationsMinimum of 5 years of construction experience, including exposure to construction administrationAbility to track and maintain project information, including RFIs, invoices and billing, delivery dates, client milestones, and project stakeholder/contact informationWorking knowledge of Adobe Acrobat and Microsoft WordProficiency with Microsoft Outlook, including email and folder managementStrong organizational skills with the ability to manage multiple priorities and deadlinesStrong written and verbal communication skillsPreferred QualificationsExperience supporting federal or program-based contracts, including USPS or other government agenciesFamiliarity with construction management software, such as ProcoreBasic knowledge of construction drawings and plan readingFamiliarity with common construction terminology and documentation, including RFIs, retainage, certified payroll, daily and weekly reports, and scopes of workKey Skills and CompetenciesAbility to track RFIs, project milestones, invoices, billing, delivery dates, and other key project activitiesAbility to effectively coordinate with Construction Managers, contractors, clients, and internal teamsUnderstanding of change management and risk mitigationStrong written and verbal communication skills, including the ability to communicate clearly and concisely via emailStrong organizational, documentation, and recordkeeping skillsAbility to maintain accurate project calendars and stakeholder/contact information across multiple projectsAbility to prepare and process purchase requests through ProcurementAbility to assist with planning and tracking hours for Construction Management teamsWorking knowledge of construction terminology and project documentationAbility to understand and respond appropriately to client priorities and time-sensitive requestsBasic knowledge of construction plans and drawingsAbility to organize and facilitate weekly client/site meetings, including reviewing weekly reports and tracking outstanding action itemsAbility to support multiple projects in a fast-paced environmentOccasional availability outside of standard business hours to support urgent project needsProcore experience is preferred; training will be provided as neededAbout Arora EngineersArora Engineers, LLC (Arora) provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services and intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help our clients stay on the cutting edge while adding value throughout the project lifecycle.Arora is a growing organization that welcomes individuals with a desire to learn, collaborate, and take on challenging projects that help advance the infrastructure of our world.DisclaimerThe above statements are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to represent an exhaustive list of all responsibilities, duties, qualifications, or skills required.Equal Employment OpportunityArora Engineers, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.