Construction Procurement Coordinator

Woodfield Landscaping Inc.; Bel Air (MD); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

Benefits package

Growth opportunities

Team-oriented environment

Job summary

Woodfield Outdoors seeks a meticulous Construction Procurement Coordinator to manage vendors, materials, and schedules for active projects. You will create and track purchase orders, verify pricing, lead times, and delivery plans while ensuring alignment with project scopes.

Ideal candidates will have 3+ years in construction procurement, strong organization, and the ability to proactively prevent delays through proactive communication with vendors and field teams.

Qualifications

• 3+ years in construction procurement, purchasing, or project coordination.
• Experience in construction, landscaping, pools, or outdoor living environments.
• Knowledge of plans, quantities, and subcontractor scopes.
• Ability to spot inconsistencies in pricing, plans, or requirements.
• Strong organizational skills and proactive problem solving.

Responsibilities

• Coordinate subcontractors, vendors, materials, and equipment for active projects.
• Create, issue, organize, and track purchase orders.
• Confirm vendor pricing, availability, lead times, and delivery schedules.
• Request and compare pricing to secure competitive costs.
• Review plans and scopes of work for accuracy and gaps.
• Escalate missing information before it impacts schedules.
• Ensure readiness of vendors/subcontractors before each phase.
• Track orders and deliveries to prevent delays.
• Maintain accurate vendor, pricing, purchasing, and invoice records.
• Coordinate with project managers, field teams, accounting, and leadership.
• Follow up on orders and subcontractor requirements.
• Support billing documentation and revenue tracking.
• Manage winter service scheduling and related billing.
• Use company software to keep information current.
• Identify opportunities to improve purchasing, scheduling, cost control, and vendor accountability.

Skills

Vendor management

Project coordination

Procurement

Attention to detail

Communication skills

Tools

Buildertrend

Purchasing systems

Project management software

Job description

Woodfield Outdoors

Construction Procurement Coordinator

Join the Woodfield Outdoors Team

Are you a highly organized construction professional who excels at coordinating vendors, materials, schedules, and project details?

Woodfield Outdoors is seeking a proactive and detail-oriented Construction Procurement Coordinator to support purchasing, subcontractor coordination, vendor management, and project readiness.

This is not a traditional purchasing clerk position. The right candidate will understand construction operations, recognize inconsistencies in plans or quantities, follow through consistently, and help prevent procurement issues from delaying projects.

About Woodfield Outdoors

Woodfield Outdoors creates exceptional outdoor living spaces, including:

• Pools
• Pavilions
• Outdoor kitchens
• Entertainment areas
• Custom landscaping projects

With more than 30 years of experience, we are committed to teamwork, transparency, communication, integrity, and trust. We take pride in delivering outstanding projects and an exceptional client experience.

Learn more about us at: https://woodfieldoutdoors.com/

Key Responsibilities

• Coordinate subcontractors, vendors, materials, and equipment for active projects.
• Create, issue, organize, and track purchase orders.
• Confirm vendor pricing, availability, lead times, and delivery schedules.
• Request and compare pricing to help secure competitive costs.
• Review construction plans, quantities, purchase requests, and scopes of work.
• Identify discrepancies between plans, materials, quantities, and project requirements.
• Escalate missing information or potential procurement issues before they affect schedules.
• Ensure vendors and subcontractors are prepared before each project phase begins.
• Track orders and deliveries to prevent avoidable delays.
• Maintain accurate vendor, pricing, purchasing, and invoice records.
• Coordinate closely with project managers, field teams, accounting, and leadership.
• Follow up on outstanding orders, vendor commitments, and subcontractor requirements.
• Support billing documentation and revenue tracking.
• Manage winter cover and snow account operations.
• Coordinate winter service scheduling with field teams.
• Track completed winter and snow services to ensure accurate billing.
• Use company software and project management systems to maintain current information.
• Identify opportunities to improve purchasing, scheduling, cost control, and vendor accountability.

Qualifications

• 3+ years of experience in construction procurement, purchasing, project coordination, or a similar role.
• Experience working within construction, landscaping, pools, outdoor living, or residential building environments.
• Working knowledge of construction materials, plans, quantities, and subcontractor scopes.
• Ability to identify inconsistencies in pricing, plans, quantities, or project requirements.
• Strong attention to detail and organizational skills.
• Excellent follow-through and personal accountability.
• Ability to work with urgency and manage changing priorities.
• Strong communication skills with vendors, subcontractors, and internal teams.
• Comfortable managing multiple orders, deadlines, and active projects.
• Proficiency with spreadsheets, purchasing systems, and project management software.
• Ability to track pricing, costs, documentation, and billing information.
• Strong problem-solving skills and a proactive mindset.
• Ability to work independently while contributing to a team environment.

Preferred Qualifications

• Experience with Buildertrend or similar construction management software.
• Procurement experience within the pool, landscaping, or outdoor living industry.
• Familiarity with seasonal service operations, including winter covers or snow services.
• Existing relationships with construction vendors or subcontractors.

What We Offer

• Full-time position
• Competitive salary of $65,000 to $70,000, based on experience
• Performance bonus opportunities
• Benefits package
• Professional growth opportunities
• Supportive and team-oriented work environment
• An important role in project readiness, cost control, and operational efficiency
• The opportunity to work with a respected company known for quality and client satisfaction

Woodfield Outdoors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We comply with all applicable federal, state, and local employment laws.