Construction Planning and PO Coordinator

Smith Douglas Homes; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Smith Douglas Homes is seeking an administrative support professional to assist the Trade Relations Manager and Construction team, handling VPO entry, invoicing, and contract-related tasks.

You will build relationships with Construction Managers and Trade Partners, read plans for VPO needs, and ensure accurate documentation in SMART, while supporting Sales with contracts and approvals.

Minimum 2 years of office experience required; homebuilding industry preferred.

Qualifications

• Minimum of 2 years of office and computer experience.
• Experience in homebuilding industry preferred, but not required.

Responsibilities

• Enter VPOs into SMART as directed.
• Build relationships with Construction Managers and Trade Partners.
• Perform due diligence prior to issuance of VPO.
• Read plans to determine cause and need for VPO.
• Ask necessary questions when processing a VPO.
• Convert invoices into VPOs within SMART.
• Research POs as needed.
• Familiarize with the construction schedule and structure.
• Generate PCRs with proper documentation for Product Development.
• Enter job-specific vendor reassignments in SMART.
• Maintain Construction Manager in each community in SMART.
• Maintain the Holiday table in SMART for schedule.
• Research PO and payment issues to trades partners.
• Daily release of purchase orders per schedule and generate error report.
• Non-scheduled release of purchase orders as needed.
• Assist Sales Department with contracts and approvals.

Skills

Office equipment skills

Tools

Microsoft Suites (Office)

Job description

Smith Douglas Homes is seeking an administrative support professional to assist the Trade Relations Manager and Construction team, handling VPO entry, invoicing, and contract-related tasks.

You will build relationships with Construction Managers and Trade Partners, read plans for VPO needs, and ensure accurate documentation in SMART, while supporting Sales with contracts and approvals.

Minimum 2 years of office experience required; homebuilding industry preferred.