Production Coordinator

Smith Douglas Homes; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Smith Douglas Homes is seeking an administrative support professional to assist the Trade Relations Manager and Construction team, handling VPO entry, invoicing, and contract-related tasks.

You will build relationships with Construction Managers and Trade Partners, read plans for VPO needs, and ensure accurate documentation in SMART, while supporting Sales with contracts and approvals.

Minimum 2 years of office experience required; homebuilding industry preferred.

Qualifications

• Minimum of 2 years of office and computer experience.
• Experience in homebuilding industry preferred, but not required.

Responsibilities

• Enter VPOs into SMART as directed.
• Build relationships with Construction Managers and Trade Partners.
• Perform due diligence prior to issuance of VPO.
• Read plans to determine cause and need for VPO.
• Ask necessary questions when processing a VPO.
• Convert invoices into VPOs within SMART.
• Research POs as needed.
• Familiarize with the construction schedule and structure.
• Generate PCRs with proper documentation for Product Development.
• Enter job-specific vendor reassignments in SMART.
• Maintain Construction Manager in each community in SMART.
• Maintain the Holiday table in SMART for schedule.
• Research PO and payment issues to trades partners.
• Daily release of purchase orders per schedule and generate error report.
• Non-scheduled release of purchase orders as needed.
• Assist Sales Department with contracts and approvals.

Skills

Office equipment skills

Tools

Microsoft Suites (Office)

Job description

At Smith Douglas Homes, our mission is to enhance people’s quality of life by creating opportunities for homeownership. We believe that mission starts with our people.

When you join Smith Douglas Homes, you become part of a team that is committed to doing the right thing, supporting one another, and delivering exceptional experiences for our customers. We foster a culture built on collaboration, accountability, continuous improvement, and mutual respect—where every team member has the opportunity to make an impact and grow their career.

Join us and help build more than homes. Help build opportunities, communities, and a future you can be proud of.

Position Summary:

This position is responsible for providing administrative support to the Trade Relations Manager and Contruction team.

What You’ll Do:

• 1. Enter VPO’s (Variance Purchase Order) into SMART (proprietary software) as directed.
• 2. Build relationships with the Construction Managers and Trade Partners.
• 3. Do necessary due diligence prior to issuance of VPO
• a. Be able to read plans to determine cause and need for VPO
• 4. Ask the necessary questions when processing a VPO
• a. Communicate with VP of Construction and Area Construction Managers prior to VPO processing as needed
• 5. Convert invoices into VPO’s within SMART as directed.
• 6. Research PO’s (Purchase Order) as needed
• 8. Have a familiarity with the construction schedule and its structure
• 9. Generate PCR’s (Plan Change Request) with proper documentation to give to Product Development department
• 10. Enter job-specific vendor reassignments in SMART.
• 11. Maintain correct Construction Manager in each community in SMART/ Process Construction Manager reassignments
• 12. Maintain the Holiday table in SMART for schedule
• 13. Research PO and payment issues to trades partners
• 14. Daily release of purchase orders per schedule and generate error report
• 15. Non-scheduled release of purchase orders as needed
• 16. Tasks as assigned by the VP of Construction
• 17. Provide selection and purchase order information for Trades and Construction Managers
• 18. Execute Slot Schedule and Starts with input from VP of Construction
• 19. Complete Permit Paperwork for municipalities
• 20. Assist Sales Department with contracts and approvals

Experience

Minimum of 2 years of office and computer experience. Experience in homebuilding industry preferred, but not required

Technical/Professional Skills:

Office equipment skills

Computer Skills

Microsoft Suites (Office, Excel, etc.) and Internet

SDH Management Services LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation during the application process, reach out to [e-mail] .

An offer of employment for this role is contingent upon the successful completion of background check and drug screening. We are a certified Drug Free Workplace.