Construction Permit Coordinator

Steadfast Alliance; San Antonio (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Steadfast Alliance is seeking an organized permitting administrator to process permits electronically and in person for multiple municipalities in the San Antonio area. You will manage daily permit status, perform data entry, and create Excel reports while maintaining clear communication with homeowners and developers.

The role emphasizes high-volume administrative work, attention to detail, and reliable scheduling of inspections with municipalities.

Qualifications

• 2–3 years of high-volume permitting experience is helpful but not required.
• Strong administrative and customer service background.
• Able to work Monday–Friday 8am–5pm; occasional Saturday.
• Organized and detail oriented.
• Clear, concise, and professional verbal communication.
• Strong data-entry skills; comfortable with Excel.

Responsibilities

• Process permits electronically or in person for multiple municipalities.
• Check permit status and follow up on awaiting permits.
• Log permit issues and application problems.
• Make outbound calls to schedule permit inspections with homeowners and developers.
• Schedule future inspections with municipalities.
• Arrange repairs for failed permits via field technician and management.
• Maintain records of permit status daily.
• Create Excel reports on open/ongoing permits.
• Report daily/weekly permit status to management.

Skills

Administrative expertise

Customer service

Verbal communication

Multi-tasking under pressure

Detail oriented

Data entry

Time management

Tools

Excel

Job description

A successful candidate will be responsible for:

Process permits electronically or in person to multiple municipalities.

Check permit status on awaiting permits from municipalities

Log permit issues, application problems.

Outbound calling and follow-up for scheduling permit inspections with homeowners, and developers

Schedule future inspections with municipalities

Schedule and follow-up on all repairs for failed permits through designated field technician & management.

Process and maintain records of permitting status daily

Excel reports on open and/or ongoing permits

Report to management on daily/weekly permit status

Position requirements:

Minimum of 2-3 years of high volume permitting ``helpful but not necessary. Strong administrative with customer service experience.

Must be able to work Monday-Friday between 8am-5pm

Occasional Saturday if work load requires

Must be organized & detailed oriented

Clear, concise and professional verbal communication skills

Strong ability to multi-task and handle pressure

Computer literate with strong data entry skills

Basic level Excel skills

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Permit: 1 to 2 years (Preferred)

Work Location: In person