Permits Clerk

Catania Engineering Associates, Inc.; Ridley Township (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

Catania Engineering Associates, Inc. is hiring a Permit Clerk in Ridley Township, Pennsylvania. The Permit Clerk will be responsible for coordinating and tracking permit applications for residential and commercial projects, working closely with municipalities to streamline processes.

The ideal candidate will have strong administrative skills, proficiency in office software, and a high school diploma. This position requires effective communication and attention to detail. Join a dynamic team committed to delivering quality service in civil engineering.

Qualifications

• Strong administrative and organizational skills, including document preparation and records management.
• Ability to read and understand municipal and state permit requirements.
• Proficiency with office software and digital filing systems.

Responsibilities

• Track permit status, approvals, and project deadlines.
• Communicate with municipalities regarding permit requirements.
• Prepare and submit permits and inspection reports.

Skills

Strong administrative and organizational skills

Effective written and verbal communication

Proficiency with office software

Attention to detail and accuracy

Ability to manage multiple tasks

Previous experience in permitting or municipal offices

Education

High school diploma or equivalent

Additional coursework or associate degree in business or administration

Tools

Microsoft Office

Job description

Company Description

Catania Engineering Associates, Inc. is a professional engineering firm that provides planning, design, and consulting services to public and private sector clients. The company supports a variety of civil engineering and land development projects, including infrastructure, transportation, and municipal improvements. Team members work closely with engineers, project managers, muncipal and local agencies to ensure projects are delivered efficiently and in compliance with regulations. The organization values accuracy, responsiveness, and strong client service in all aspects of its work. Employees are encouraged to contribute to a collaborative environment where attention to detail and reliability are essential.

Role Description

The Permit Clerk will be responsible for coordinating and tracking permit applications for residential and commercial projects. This position works closely with municipalities and inspectors to streamline projects efficiently through the application and approval process.

Responsibilities

• Track permit status, approvals, and project deadlines
• Communicate and coordinate with individuals and municipalities regarding permit requirements and code enforcement
• Prepare and submit permits, applications and certificates
• Schedule inspections and maintain inspection reports
• Assist inspectors with administrative tasks
• Update internal and external databases with permit information
• Prepare reports and communicate updates

Qualifications

• Strong administrative and organizational skills, including document preparation, data entry, and records management.
• Ability to read, understand, and follow municipal, county, and state permit requirements and basic technical documents.
• Effective written and verbal communication skills for interacting with applicants and residents and clients.
• Proficiency with office software (e.g., Microsoft Office or similar tools) and comfort working with digital filing systems.
• High attention to detail and accuracy when completing forms, reviewing documentation, and updating tracking logs.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines in a fast-paced project environment.
• Previous experience in permitting, construction administration or municipal offices, or is beneficial.
• High school diploma or equivalent required; additional coursework or an associate degree in business, administration, or a related field is a plus.
• Willingness to learn permitting processes, local regulations and internal procedures with guidance from senior staff.