Permit Coordinator

F.H. Furr Plumbing, Heating, Air Conditioning, & Electrical; Manassas (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

A plumbing and HVAC company in Virginia is seeking a Permit Coordinator responsible for managing the permitting and inspection process. You will coordinate between internal teams and municipalities, requiring strong organizational and communication skills. This full-time, in-office position operates Monday through Friday from 7:00 AM to 4:00 PM, with an emphasis on attention to detail and the ability to manage multiple tasks effectively.

Qualifications

• Strong organizational and administrative skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• High attention to detail and accuracy.
• Comfortable working with email, spreadsheets, and internal systems.

Responsibilities

• Manage the permitting and inspection process.
• Monitor and respond to emails and internal requests.
• Update and maintain the sales closeout sheet.
• Schedule inspections with municipalities and coordinate timelines.
• Maintain accurate records and ensure compliance.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Job description

The Permit Coordinator is responsible for managing the permitting and inspection process to support sales and field operations. This role serves as a key point of coordination between internal teams, municipalities, and electrical contractors. Due to the complexity and volume of the role, this position requires strong organization, attention to detail, and the ability to learn processes quickly.

Key Responsibilities

• Monitor and respond to emails from personal, contracts, and electrical inboxes
• Respond promptly to Microsoft Teams messages and internal requests
• Update and maintain the sales closeout sheet with new and issued permits
• Apply for permits and ensure jobs are properly tagged and tasks are added
• Process payment for permits that are ready, attach issued permits to jobs, and upload receipts
• Send inspection notification letters as required
• Schedule inspections with municipalities and coordinate timelines
• Request and track required documentation from electricians and other partners
• Apply for revised or issued permits as needed
• Maintain accurate records and ensure compliance with internal procedures and local requirements
• Full-time, in-office position
• Monday through Friday
• 7:00 AM – 4:00 PM
• One (1) hour unpaid lunch break

Qualifications

• Strong organizational and administrative skills
• Ability to manage multiple tasks and deadlines simultaneously
• High attention to detail and accuracy
• Comfortable working with email, spreadsheets, and internal systems
• Strong written and verbal communication skills
• Ability to work independently while collaborating with cross-functional teams