Construction Payroll Assistant

Ziese & Sons Excavating, Inc.; Crown Point (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) retirement plan with company 2x

Competitive compensation

Professional development

Stable team-oriented environment

Job summary

Ziese & Sons Excavating, Inc. in Crown Point, IN is seeking a Construction Payroll Assistant to support payroll and accounting operations within our growing construction team.

The ideal candidate has payroll processing experience and understands job cost coding in a construction context. This entry- to mid-level role offers growth opportunities in construction accounting and payroll administration, with a competitive compensation package and benefits.

Qualifications

• Experience in payroll, bookkeeping, or construction administration.
• Proficiency in Microsoft Excel and Office applications.
• Strong organizational skills and attention to detail.
• Ability to manage confidential information with discretion.

Responsibilities

• Process weekly payroll for field and office personnel.
• Review, verify, and reconcile timecards and labor reports.
• Allocate labor hours to projects and job cost codes.
• Assist with certified payroll reporting and prevailing wage compliance.
• Maintain payroll records and employee documentation.
• Support union payroll processing, deductions, and benefit reporting.
• Investigate and resolve payroll discrepancies in a timely manner.
• Collaborate with project managers to ensure proper labor cost tracking.
• Assist with payroll-related reconciliations and month-end accounting activities.
• Ensure compliance with all applicable federal, state, and local payroll regulations.

Skills

Payroll processing

Excel proficiency

Attention to detail

Confidential information handling

Education

High school diploma or equivalent

Tools

Viewpoint Vista

Foundation Software

Sage 100 Contractor

Spectrum

ADP

Paylocity

Job description

Compensation:

$45,000 - $65,000 annually, commensurate with experience

Position Summary

We are seeking a detail-oriented and dependable Construction Payroll Assistant to support payroll and accounting operations within our growing organization. The ideal candidate will possess experience in payroll processing and a strong understanding of job cost coding within a construction environment. This role offers an excellent opportunity for an entry-level candidate with relevant industry exposure or a mid-level professional seeking continued career growth in construction accounting and payroll administration.

Key Responsibilities

• Process weekly payroll for both field and office personnel.
• Review, verify, and reconcile employee timecards and labor reports.
• Accurately allocate labor hours to the appropriate projects and job cost codes.
• Assist with certified payroll reporting and prevailing wage compliance requirements.
• Maintain accurate payroll records and employee documentation.
• Support union payroll processing, deductions, and benefit reporting as applicable.
• Investigate and resolve payroll discrepancies in a timely manner.
• Collaborate with project managers and field supervisors to ensure proper labor cost tracking.
• Assist with payroll-related reconciliations and month-end accounting activities.
• Ensure compliance with all applicable federal, state, and local payroll regulations.

Qualifications

Required

• High school diploma or equivalent.
• One to three years of experience in payroll, bookkeeping, accounting, or construction administration.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage confidential information with discretion.

Preferred

• Experience within the construction industry.
• Knowledge of job cost accounting and labor cost allocation.
• Familiarity with certified payroll, prevailing wage requirements, and union payroll processes.
• Experience with payroll and accounting software such as Viewpoint Vista, Foundation Software, Sage 100 Contractor, Spectrum, ADP, Paylocity
• Good standing membership to Construction Financial Management Association (CFMA)
• Payroll administration
• Job cost tracking and reporting
• Timekeeping and labor allocation
• Data accuracy and reconciliation
• Construction accounting principles
• Effective communication and collaboration
• Problem-solving and analytical thinking
• Competitive compensation package
• 401(k) retirement plan with company match
• Professional development and advancement opportunities
• Stable and team-oriented work environment

Equal Opportunity Employer

We are committed to maintaining a workplace that values professionalism, respect, and equal employment opportunities for all employees and applicants.