Construction Payroll Admin

Actalent; Tukwila (WA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Dental & Vision

Life Insurance

HSA

PTO & Sick Leave

On-site work

Job summary

Actalent is seeking a Construction Payroll / Office Administrator to join our Tukwila, WA team. This 12-month contract-to-hire, on-site role focuses on certified payroll, union compliance, accounts payable, and subcontract documentation for construction projects.

You will handle DCMS reporting, LCPtracker, and invoice systems while coordinating with field teams to ensure lien waivers, COIs, and timely payments.

Qualifications

• 2+ years in an administrative role supporting construction, engineering, or field operations with a union contractor.
• Experience assisting with certified payroll on federal projects and subcontract billings.
• Exposure to compliance on federal projects: prequalifications, insurance certificates, subcontract docs.
• Experience with Accounts Payable, Invoice Processing, and subcontract billing docs.
• Prior experience with a union contractor or union construction environment.
• Hands-on experience with certified payroll and subcontract compliance.

Responsibilities

• Certified Payroll & Union Compliance: prepare and submit certified payroll and file in LCPtracker/L&I; support union payroll and drug testing coordination.
• Accounts Payable & Invoice Processing: process payables on cycles; review vendor/subcontractor invoices; ensure lien waivers and docs are in place.
• Subcontractor & Contract Compliance: manage subcontractor paperwork, COIs, certified payroll submissions and prequalifications.
• Project & Administrative Support: organize docs, manage project emails, reconcile company accounts, and perform general office tasks.

Skills

Administrative support

Union payroll exposure

Certified payroll experience

Accounts payable experience

Documentation management

Tools

LCPtracker

Sage

Field Materials

DCMS

Job description

Title - Construction Payroll / Office Administrator

Pay - $25/hr. - $30/hr.

Schedule

Standard Monday - Friday Morning Shift (40 hours a week)

Location

Tukwila, WA (100% On-site)

Contract Duration

12 Month Contract-to-Hire

Summary of Key Responsibilities

Certified Payroll & Union Compliance

• Prepare and submit certified payroll in compliance with government and union requirements
• File certified payroll in LCPtracker, L&I, and distribute required reports
• Support union payroll processes and compliance (including EVerify coverage when needed)
• Coordinate union-related requirements such as drug testing and screenings

Accounts Payable & Invoice Processing

• Process accounts payable on scheduled cycles (e.g., 10th and 25th)
• Review and process vendor and subcontractor invoices
• Ensure required documentation is received prior to payment, including lien waivers
• Load invoices into Field Materials and export to Sage (experience preferred, not required)

Subcontractor & Contract Compliance

• Manage subcontractor paperwork, ensuring all documentation is complete and up to date:
• Signed subcontracts
• Certificates of Insurance (COIs)
• Certified payroll submissions
• Lien waivers for each invoice
• Support DCMS reporting and compliance for King County and other municipalities
• Track and maintain subcontractor prequalifications

Project & Administrative Support

• File and organize project documentation and compliance records
• Sort and manage shared inbox communications related to projects and compliance
• Support reconciliation of company accounts (e.g., Voyager, VISA, Banner Bank, Verizon)
• General office administration as needed in coordination with the team

Qualification Requirements

• 2+ years of experience in an administrative role supporting construction, engineering, or field operations with a Union Contractor.
• Experience assisting with certified payroll on federal projects, in addition to subcontract billings, lien waivers, and accounts payable.
• Exposure to compliance on federal projects - prequalifications, verifying insurance certificates, subcontract documentation compliance.
• Experience with Accounts Payable, Invoice Processing, and Subcontract Billing Documentation.
• Prior experience with a union contractor or union construction environment.
• Hands-on experience with certified payroll and subcontract compliance.
• Understanding of government contract requirements (DCMS, lien waivers, certified payroll, insurance tracking).

Nice-To-Have Qualifications

• Experience using LCPtracker.
• Experience with Sage (not required).
• Familiarity with Field Materials or similar invoice management systems.

Employee Value Proposition

• Family-owned and operated company with a long-standing reputation.
• Smaller company environment, where employees can have greater visibility, impact, and access to leadership.
• Opportunity to be part of a specialized union electrical contractor with a strong reputation in the municipal and industrial infrastructure market.
• Company culture focused on craftsmanship, quality, and long-term customer partnerships.
• Work alongside experienced professionals in a company that emphasizes building lasting relationships with both employees and clients.

Job Type & Location

This is a Contract to Hire position based out of Tukwila, WA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tukwila,WA.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.