Analyst

Actalent; United States; Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid Time Off

Job summary

Actalent is seeking an Analyst to support a Substation Design Contractor Oversight team in Forest Park, GA. The role focuses on coordination, administrative, and financial tracking tasks to enable oversight staff to focus on quality, schedule, and financial performance.

The position handles invoice and work authorization review activities, while analysts retain final approvals. This contract-to-hire role requires strong organization, attention to detail, and proficiency with Excel, Outlook,

Qualifications

• Associate degree in Business, Accounting, Finance, or related field preferred; equivalent experience will be considered.
• 2+ years of experience in project support, invoice administration, contract administration, accounting, or business administration.
• Proficiency with Microsoft Excel (including pivot tables), Outlook, Teams, SharePoint, Word, and PowerPoint.
• Experience with enterprise financial or work management systems (Maximo, Oracle, SAP, or similar) preferred.
• Strong attention to detail when reconciling invoices, labor hours, and costs against contract documents.
• Strong organizational skills and ability to manage multiple deadlines and recurring deliverables.
• Clear, professional written and verbal communication skills when working with internal teams and external partners.

Responsibilities

• Invoice, Contract & Financial Oversight Support: Perform first-pass reviews of contractor invoices and work authorizations against contract terms, scope, and funding limits.
• Invoice, Contract & Financial Oversight Support: Flag discrepancies for review and resolution.
• Invoice, Contract & Financial Oversight Support: Help maintain spend tracking against authorized contract amounts and individual project budgets.
• Invoice, Contract & Financial Oversight Support: Help maintain work authorization tracking and identify potential funding or scope concerns early.
• Data Collection, Reporting & Metrics: Gather recurring contractor availability updates before assignment discussions.
• Data Collection, Reporting & Metrics: Pull routine metrics (final inspections, field change status, overdue items, quality assurance discrepancies, etc.) into standardized reports for leadership review.
• Data Collection, Reporting & Metrics: Review contractor performance scorecard inputs before periodic review meetings.
• Records Management & Communications: Maintain as-built and field change records and ensure document transmittals are captured correctly.
• Records Management & Communications: Send standard communications to contractor firms using approved templates.
• Contractor Onboarding & Access Administration: Coordinate onboarding and offboarding activities for contract personnel, including badge requests, system access, and account setup/deactivation.
• Contractor Onboarding & Access Administration: Maintain a master roster of active contractor personnel by company and discipline, including start/end dates and current assignments.
• Contractor Onboarding & Access Administration: Track required training, standards acknowledgments, and qualifications, and follow up on outstanding items.
• Meeting & Stakeholder Coordination: Schedule and coordinate meetings with contractors and internal stakeholders.
• Meeting & Stakeholder Coordination: Manage team calendars to ensure meetings are properly staffed and covered.
• Meeting & Stakeholder Coordination: Coordinate meeting logistics, including conference rooms, catering, and materials.
• Meeting & Stakeholder Coordination: Capture meeting notes and action items, distribute follow-ups, and track completion.
• Meeting & Stakeholder Coordination: Maintain recurring meeting agendas and distribute preparation materials in advance.
• Meeting & Stakeholder Coordination: Ensure appropriate internal stakeholders are included in recurring meetings and schedule reviews.

Skills

Microsoft Excel

Outlook

Teams

SharePoint

Word

PowerPoint

Pivot tables

Data reconciliation

Attention to detail

Communication

Education

Associate degree in Business, Accounting, Finance, or related field

Tools

Maximo

Oracle

SAP

Job description

Job Title: Analyst

Role Summary

Provides support for a Substation Design Contractor Oversight team. This role handles coordination, administrative, and financial tracking tasks so oversight staff can focus on quality, schedule, and financial performance. This position supports invoice and work authorization review activities, while designated analysts retain ownership of final approvals and decisions. This role does not involve engineering review or technical judgment.

Responsibilities:

Invoice, Contract & Financial Oversight Support:

• Perform first-pass reviews of contractor invoices and work authorizations against contract terms, scope, and funding limits.
• Flag discrepancies for review and resolution.
• Help maintain spend tracking against authorized contract amounts and individual project budgets.
• Help maintain work authorization tracking and identify potential funding or scope concerns early.

Data Collection, Reporting & Metrics:

• Gather recurring contractor availability updates before assignment discussions.
• Pull routine metrics (final inspections, field change status, overdue items, quality assurance discrepancies, etc.) into standardized reports for leadership review.
• Review contractor performance scorecard inputs before periodic review meetings.

Records Management & Communications:

• Maintain as-built and field change records and ensure document transmittals are captured correctly.
• Send standard communications to contractor firms using approved templates.

Contractor Onboarding & Access Administration:

• Coordinate onboarding and offboarding activities for contract personnel, including badge requests, system access, and account setup/deactivation.
• Maintain a master roster of active contractor personnel by company and discipline, including start/end dates and current assignments.
• Track required training, standards acknowledgments, and qualifications, and follow up on outstanding items.

Meeting & Stakeholder Coordination:

• Schedule and coordinate meetings with contractors and internal stakeholders.
• Manage team calendars to ensure meetings are properly staffed and covered.
• Coordinate meeting logistics, including conference rooms, catering, and materials.
• Capture meeting notes and action items, distribute follow-ups, and track completion.
• Maintain recurring meeting agendas and distribute preparation materials in advance.
• Ensure appropriate internal stakeholders are included in recurring meetings and schedule reviews.

Qualifications:

• Associate degree in Business, Accounting, Finance, or a related field preferred; equivalent experience will be considered.
• 2+ years of experience in project support, invoice administration, contract administration, accounting, or business administration.
• Proficiency with Microsoft Excel (including pivot tables), Outlook, Teams, SharePoint, Word, and PowerPoint.
• Experience with enterprise financial or work management systems (such as Maximo, Oracle, SAP, or similar platforms) preferred.
• Strong attention to detail when reconciling invoices, labor hours, and costs against contract documents.
• Strong organizational skills and ability to manage multiple deadlines and recurring deliverables.
• Clear, professional written and verbal communication skills when working with internal teams and external partners.

Work Environment:

• Professional office environment.
• Temperature-controlled indoor setting.
• Onsite four days per week.

Job Type & Location

This is a Contract to Hire position based out of Forest Park, GA.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Forest Park,GA.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.