Project Administrator

Actalent; Tukwila (WA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) Retirement Plan

Life Insurance

Short/Long-term Disability

Health Savings Account (HSA)

Paid Time Off

Job summary

Actalent is hiring a Construction Payroll / Office Administrator in Tukwila, WA to support the operations team on union construction projects. The role covers certified payroll, subcontract compliance, and project documentation on a 100% on-site basis.

The position is a 12-month contract-to-hire with a pay range of $25.00–$30.00 per hour, typically 40 hours/week, Monday–Friday. Closely collaborate with leadership and the current office administrator to ensure payroll and compliance accuracy.

Qualifications

• 2+ years in an administrative role supporting construction, engineering, or field operations with a union contractor.
• Experience assisting with certified payroll on federal projects, plus subcontract billing and lien waivers.
• Exposure to government contract requirements (DCMS, lien waivers, certified payroll, insurance tracking).
• Experience with Accounts Payable, Invoice Processing, and Subcontract Documentation.

Responsibilities

• Prepare and submit certified payroll in compliance with government and union requirements.
• File certified payroll in LCPtracker, L&I, and distribute required reports.
• Support union payroll processes and compliance, including EVerify when needed.
• Coordinate union-related requirements such as drug testing and screenings.
• Process accounts payable on scheduled cycles and review vendor/subcontractor invoices.
• Ensure documentation (lien waivers, COIs) is received prior to payment.
• Manage subcontractor paperwork and prequalifications; track DCMS reporting.
• File and organize project documentation and compliance records.

Skills

Certified payroll

Union compliance

Accounts payable

Tools

LCPtracker

Sage

Field Materials

Job description

[Job Description]

A reputable electrical construction contractor company in Tukwila, WA is hiring a detail-oriented Construction Payroll / Office Administrator to support the operations team on union construction projects. This role is critical to maintaining certified payroll, subcontract compliance, and overall project documentation. This position will work closely with leadership and the current office administrator and must be capable of stepping in to cover certified payroll and compliance responsibilities when needed. Title - Construction Payroll / Office Administrator Pay - $25/hr. - $30/hr. Schedule - Standard Monday - Friday Morning Shift (40 hours a week) Location - Tukwila, WA (100% On-site) Contract Duration - 12 Month Contract-to-Hire [Summary of Key Responsibilities] [Certified Payroll & Union Compliance]

[Certified Payroll & Union Compliance]

• Prepare and submit certified payroll in compliance with government and union requirements
• File certified payroll in LCPtracker, L&I, and distribute required reports
• Support union payroll processes and compliance (including EVerify coverage when needed)
• Coordinate unionrelated requirements such as drug testing and screenings

[Accounts Payable & Invoice Processing]

• Process accounts payable on scheduled cycles (e.g., 10th and 25th)
• Review and process vendor and subcontractor invoices
• Ensure required documentation is received prior to payment, including lien waivers
• Load invoices into Field Materials and export to Sage (experience preferred, not required)

[Subcontractor & Contract Compliance]

• Manage subcontractor paperwork, ensuring all documentation is complete and up to date:
• Signed subcontracts
• Certificates of Insurance (COIs)
• Certified payroll submissions
• Lien waivers for each invoice
• Support DCMS reporting and compliance for King County and other municipalities
• Track and maintain subcontractor prequalifications

[Project & Administrative Support]

• File and organize project documentation and compliance records
• Sort and manage shared inbox communications related to projects and compliance
• Support reconciliation of company accounts (e.g., Voyager, VISA, Banner Bank, Verizon)
• General office administration as needed in coordination with the team

[Qualification Requirements]

• 2+ years of experience in an administrative role supporting construction, engineering, or field operations with a Union Contractor.
• Experience assisting with certified payroll on federal projects, in addition to subcontract billings, lien waivers, and accounts payable.
• Exposure to compliance on federal projects - prequalifications, verifying insurance certificates, subcontract documentation compliance.
• Experience with Accounts Payable, Invoice Processing, and Subcontract Billing Documentation.
• Prior experience with a union contractor or union construction environment.
• Handson experience with certified payroll and subcontract compliance.
• Understanding of government contract requirements (DCMS, lien waivers, certified payroll, insurance tracking).

[Nice-To-Have Qualifications]

• Experience using LCPtracker.
• Experience with Sage (not required).
• Familiarity with Field Materials or similar invoice management systems.

[Employee Value Proposition]

• Family-owned and operated company with a long-standing reputation.
• Smaller company environment, where employees can have greater visibility, impact, and access to leadership.
• Opportunity to be part of a specialized union electrical contractor with a strong reputation in the municipal and industrial infrastructure market.
• Company culture focused on craftsmanship, quality, and long-term customer partnerships.
• Work alongside experienced professionals in a company that emphasizes building lasting relationships with both employees and clients.

Job Type & Location

This is a Contract to Hire position based out of Tukwila, WA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tukwila, WA.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:
P usuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.