Construction Operations Coordinator: Event Readiness & Logistics

Formula 1 Las Vegas Grand Prix; Las Vegas (NV); On-site; USD 52,000 - 72,000; Full time

Job summary

Las Vegas Grand Prix, Inc. seeks a detail-oriented Coordinator to support the Construction Operations Department, handling administrative tasks, coordinating logistics, and ensuring the team stays operational throughout the event cycle.

The role works closely with the Vice President of Construction Operations and the Manager of Project & Site Integration to keep systems accurate and communications clear. You will manage meeting agendas, route permits and contracts, maintain dashboards, onboard

Qualifications

• 2–4 years of experience in construction administration, business coordination, or event administration.
• Strong administrative and organizational skills with high attention to detail.
• Experience with project management and construction software (e.g., Microsoft Office, Smartsheet, Lennd, Airtable, Asana or similar).
• Ability to independently manage workflows, timelines, and cross-functional coordination.
• Strong technical writing and communication skills.
• Ability to work with diverse teams and vendors; flexibility in hours including evenings/weekends.

Responsibilities

• Administrative & Operational Coordination: Prepare and distribute meeting agendas, notes, action items, and leadership follow-ups.
• Administrative & Operational Coordination: Maintain organized archives for departmental records, dashboards, and workflows.
• Administrative & Operational Coordination: Coordinate department scheduling, meetings, and internal communications.
• Administrative & Operational Coordination: Assist in coordinating timelines & deliverables.
• Administrative & Operational Coordination: Route operational permits, contracts, agreements, and departmental documentation.
• Administrative & Operational Coordination: Lead small-scale operational improvement initiatives, coordinating with internal and external stakeholders.
• Administrative & Operational Coordination: Assist VP with RFPs, contract administration, and letter drafting as needed.

Skills

Administrative skills

Organizational skills

Communication skills

Multitasking

Technical writing

Tools

Microsoft Office

Smartsheet

Lennd

Airtable

Asana

Job description

Las Vegas Grand Prix, Inc. seeks a detail-oriented Coordinator to support the Construction Operations Department, handling administrative tasks, coordinating logistics, and ensuring the team stays operational throughout the event cycle.

The role works closely with the Vice President of Construction Operations and the Manager of Project & Site Integration to keep systems accurate and communications clear. You will manage meeting agendas, route permits and contracts, maintain dashboards, onboard