Construction Operations & Contracts Lead

Amherst Madison; Charleston (WV); On-site; USD 52,000 - 64,000; Full time

Job summary

Amherst Madison in Charleston, WV seeks a Construction Business Manager to oversee administrative, contract administration, and billing activities for daily operations. This role works with leadership and project teams to ensure documentation accuracy and compliance across projects.

The position requires 2–3 years of administrative experience in a construction or related field, and proficiency with Microsoft Office. Familiarity with SAM.gov, MSHA reporting, and project cost tracking is preferred.

Qualifications

• High school diploma or GED required; proficiency with Microsoft Office.
• 2–3 years of administrative experience, preferably in construction, engineering, industrial operations, or related field.

Responsibilities

• Oversee all administrative aspects of Construction Operations.
• Maintain organized digital and physical project files.
• Manage daily and weekly project spreadsheets and documentation.
• Complete weekly payroll coding and submit for processing.
• Track PTO for construction personnel in coordination with Payroll and Management.
• Enter weekly internal equipment charges for project costing.
• Draft, review, and maintain contracts and subcontracts.
• Ensure compliance with contract terms for all parties.
• Prepare and submit monthly billing for construction customers.
• Work with Project Managers/Engineers to calculate, prepare, and submit invoices.
• Maintain monthly sales registers and submit closing summaries and accruals to Accounting.
• Communicate directly with customers and utilize customer portals for tracking and submittals.
• Issue and maintain purchase orders for project-related purchases.
• Submit quarterly MSHA and WV Mining reports to Accounting.
• Complete bi-annual small business utilization reporting through SAM.gov.

Skills

Microsoft Office Suite

Education

High School Diploma or GED

Associate's or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field

Job description

Amherst Madison in Charleston, WV seeks a Construction Business Manager to oversee administrative, contract administration, and billing activities for daily operations. This role works with leadership and project teams to ensure documentation accuracy and compliance across projects.

The position requires 2–3 years of administrative experience in a construction or related field, and proficiency with Microsoft Office. Familiarity with SAM.gov, MSHA reporting, and project cost tracking is preferred.