Construction Operations Administrative Coordinator

New Orleans Restoration Properties; New Orleans (LA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

PTO

Growth opportunities

Mentor program

Apprentice program

Mission-driven work

Collaborative environment

Exposure to construction

Job summary

New Orleans Restoration Properties (NORP) is seeking a full-time Construction Operations Administrative Coordinator in New Orleans, LA to support daily operations across departments. The role emphasizes accuracy, compliance, calendar management, and record-keeping using Monday.com and EOS frameworks.

You will collaborate with project managers, vendors, and leadership, maintain documentation, manage schedules, and help improve workflows while ensuring timely, professional communication both in

Qualifications

• 3+ years of administrative, operations, or construction administration experience
• Experience using workflow management software and Google Workspace
• Effective communication skills (written & verbal) and the ability to handle sensitive information with discretion
• Strong attention to detail and organizational skills
• Time management skills with the ability to effectively manage simultaneous priorities
• Proactive problem-solving skills and the ability to follow up on tasks to ensure completion
• Collaboration skills for working cross-departmentally
• Ability to take ownership of your responsibilities and accountability for your results
• Commitment to supporting continual improvement and growth initiatives

Responsibilities

• Support different departments, project managers, vendors, and company leadership with administrative duties
• Maintain records, coordinate meetings, and handle professional correspondence
• Submit construction paperwork on time (permits, licenses, renewals, project documents) and keep calendars up to date
• Assist with payroll, audits, and meeting schedules/materials; ensure compliance and timeliness
• Support operational improvement initiatives and document control across departments

Skills

Administrative experience

Operations experience

Construction administration

Workflow software

Google Workspace

Communication skills

Attention to detail

Time management

Cross-department collaboration

Tools

Monday.com

Claude

ChatGPT

Job description

Join New Orleans Restoration Properties (NORP) as a full-time Construction Operations Administrative Coordinator to become a pivotal part of our business's daily success and future development! Our New Orleans, LA office needs an administration professional who can ensure accuracy, compliance, and organization in all activities.

Become our Construction Operations Administrative Coordinator to enjoy:

• Experience-based pay of $24.00 - $32.00/hour
• PTO
• Growth opportunities within a stable construction and real estate organization
• Mentor/Apprentice program
• Mission-driven work that makes a real impact for customers and multiple departments in the company
• Collaborative environment
• Exposure to the construction and real estate development industries

We are committed to creating opportunities for those who have been disenfranchised, caring for the vulnerable, and improving the quality of life for residents through innovative and sustainable development practices. By integrating strategic partnerships and advanced technology, we aim to achieve excellence in real estate development. Guided by our core values of integrity, community, and meaningful impact, we aim to improve the quality of life for all who call our developments home. Come join us in our mission!

WHO ARE WE?

At New Orleans Restoration Properties (NORP), we impact lives through real estate development. Our mission is to contribute to the revitalization of neighborhoods through the development and restoration of multifamily housing, commercial, and hospitality, providing high-quality developments that foster community engagement and economic growth.

WHAT ARE THE HOURS?

The Construction Operations Administrative Coordinator typically works Monday through Friday from 8:00 am to 5:00 pm, with some flexibility to meet business needs or complete local errands.

WHAT CAN YOU EXPECT?

As our Construction Operations Administrative Coordinator, you'll support different departments, project managers, vendors, and company leadership with various responsibilities to contribute to daily efficiency and continued improvement. You'll have a hand in all kinds of areas, including record maintenance, meeting coordination, professional correspondence, task assignments, construction administration, and more, playing your part in maintaining high levels of accuracy, organization, and timeliness. Keeping a close eye on your calendars, you'll make sure to meet all deadlines for simultaneous projects across departments and submit construction paperwork on time (permits, licenses, renewals, project documents, etc.). You'll also provide professional communication over the phone, through email, and in person, passing information on to the appropriate parties.

Working within programs like Monday.com and the Entrepreneurial Operating System (EOS), you'll help optimize the daily workflows and follow up on assignments to ensure thoroughness and maintain departmental accountability. You'll maintain organized communication records and subcontractor/vendor files while ensuring compliance with all regulations. Attentively, you'll assist project managers with various administrative duties as needed, such as maintaining records for audits and ensuring payroll requirements are met. You'll also help company leadership with coordinating meeting schedules/materials and executing operational improvement initiatives. Additionally, you will fetch mail from the post office, monitor office inventory, onboard new vendors, and assist with other duties as needed to keep the business running smoothly!

IS THIS THE PERFECT OPPORTUNITY FOR YOU?

Our ideal Construction Operations Administrative Coordinator has worked in a construction administration or real estate position, but it's not required. Payroll experience would be beneficial. Experience using Monday.com and AI tools like Claude or ChatGPT would be a bonus! What matters most is that you have:

• 3+ years of administrative, operations, or construction administration experience
• Experience using workflow management software and Google Workspace
• Effective communication skills (written & verbal) and the ability to handle sensitive information with discretion
• Strong attention to detail and organizational skills
• Time management skills with the ability to effectively manage simultaneous priorities
• Proactive problem-solving skills and the ability to follow up on tasks to ensure completion
• Collaboration skills for working cross-departmentally
• Ability to take ownership of your responsibilities and accountability for your results
• Commitment to supporting continual improvement and growth initiatives

Must have the ability to pass a background check and drug screening test.