Construction Operations Admin & Project Support

Automatic Data Processing, Inc.; Eagan (MN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Group Insurance Plan

401k matching

3 Weeks vacation

Job summary

Axxys Group is seeking an Operations Assistant to support daily operations, ensure efficient processes, and maintain accurate documentation across project teams. You will coordinate information between departments and provide admin support to our project and field teams.

The ideal candidate is proactive, adaptable, and able to manage multiple priorities in a fast-paced construction environment, reporting to the Director of Conduction and Operations Manager.

Qualifications

• College diploma or bachelor’s degree in administration, operations management, business, or a related field.
• 5–7 years of experience in an administrative, operations, coordination, or similar support role.
• Experience in the construction industry or a project-based environment is considered an asset.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Research and maintain licensing and registration requirements for municipalities where the company operates.
• Track all business licenses and permits, including renewal dates, and coordinate renewals and closures.
• Generate bi-weekly project Profit & Loss (P&L) reports.
• Provide administrative and operational support to the Director of Project Management and the PM team.
• Perform weekly project audits to ensure documentation is complete and up to date.
• Assist with development and maintenance of company policies and process manuals.
• Serve as backup support for Assistant Project Managers.
• Coordinate with Accounts Receivable to ensure timely billing of smaller projects.
• Prepare and distribute internal communications and policy updates.
• Support special projects and initiatives as assigned by the Director of PM.
• Monitor and organize the PM Director’s email and filing; escalate items as needed.
• Provide general admin and project coordination support for efficient execution.
• Support operational process improvements and documentation.
• Assist with maintaining accurate records, reports, and spreadsheets.
• Organize meetings, prepare materials, take notes, and track action items.
• Coordinate with vendors and external partners and maintain vendor relationships.
• Assist onboarding and cross-department collaboration.
• Communicate process updates to PMs and stakeholders for proper close-outs.
• Oversee day-to-day operations of APMs and Admin staff.
• Track purchase orders, invoices, and operational docs.
• Identify opportunities to improve processes and efficiency.
• Perform other related tasks.

Skills

Strong organizational skills

Attention to detail

Communication skills

Bilingual: French & English

Education

College diploma or bachelor’s degree in administration/related field

Tools

Microsoft Office Suite

Job description

Axxys Group is seeking an Operations Assistant to support daily operations, ensure efficient processes, and maintain accurate documentation across project teams. You will coordinate information between departments and provide admin support to our project and field teams.

The ideal candidate is proactive, adaptable, and able to manage multiple priorities in a fast-paced construction environment, reporting to the Director of Conduction and Operations Manager.