Construction Project Admin & Documentation Lead

Ajax Building Company; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer 6

Life & AD&D Insurance

Short-term Disability Insurance

Long-term Disability Insurance

Paid time off

Paid Holidays

Job summary

Ajax Building Company, part of the STO Building Group, seeks a detail-oriented Project Administrator to support project teams with contracts, insurance compliance, and documentation.

You will work with project management, field teams, subcontractors, and vendors to process bids, change orders, pay applications, and records, maintaining accurate files and clear communication in a fast-paced construction environment.

Qualifications

• High school diploma required; administrative or business coursework preferred.
• Prior administrative experience in commercial construction is strongly preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and general office technology.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple assignments, deadlines, and competing priorities.

Responsibilities

• Prepare, distribute, and track subcontracts, purchase orders, and change orders.
• Review subcontractor certificates of insurance and coordinate follow-up on missing or noncompliant documentation.
• Review and track subcontractor security documentation, including bonds and letters of credit.
• Prepare and distribute bid packages and addenda for construction management projects.
• Prepare, process, and distribute owner pay applications and owner change orders.
• Draft and distribute project correspondence and other administrative documentation.
• Create, update, and distribute project directories and contact lists.
• Maintain accurate project records per filing and document-control procedures.
• Coordinate project closeout, archival, and record-retention documentation.
• Follow up with subcontractors and vendors regarding outstanding documentation.

Skills

Strong organizational skills

Attention to detail

Communication skills

Multitasking

Notary preferred

Education

High school diploma or equivalent

Administrative coursework preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ajax Building Company, part of the STO Building Group, seeks a detail-oriented Project Administrator to support project teams with contracts, insurance compliance, and documentation.

You will work with project management, field teams, subcontractors, and vendors to process bids, change orders, pay applications, and records, maintaining accurate files and clear communication in a fast-paced construction environment.