Construction Office Manager & Project Admin Lead

Neighbors Construction Company, Inc.; Olathe (KS); On-site; USD 52,000 - 70,000; Full time

Job summary

Neighbors Construction Company, Inc. is seeking an experienced Office Manager to oversee daily administrative operations in a fast-paced construction environment.

You will support project managers, field personnel, accounting, vendors, subcontractors, and clients, ensuring records are accurate and processes run efficiently. The ideal candidate is proactive, detail-oriented, and an excellent communicator who can manage multiple priorities, develop improved procedures, and set a professional

Qualifications

• Minimum of 5 years of office administration or office management experience with references.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to quickly learn new software systems and technology.

Responsibilities

• Oversee the day-to-day operations of the office.
• Maintain organized digital and physical filing systems.
• Answer and route incoming phone calls and emails.
• Order and maintain office supplies and equipment.
• Coordinate incoming and outgoing mail and deliveries.
• Maintain company records and administrative documentation.
• Develop and improve office procedures to increase efficiency.
• Support leadership with administrative projects as needed.
• Arrive early to work to set the example for all you supervise.
• Assist with project setup and closeout documentation.
• Maintain project files, contracts, permits, and project correspondence.
• Track subcontractor compliance documentation, including certificates of insurance, W-9s, licenses, and other required documents.
• Coordinate document requests between project managers, clients, and subcontractors.
• Assist with accounts payable and accounts receivable processes.
• Process vendor invoices and customer billing documentation.
• Maintain organized financial records for the accounting team.
• Support payroll documentation and employee records.
• Assist with expense tracking and reconciliations.
• Coordinate with the accounting department to ensure timely and accurate documentation.
• Serve as the primary administrative contact for vendors, subcontractors, clients, and visitors.
• Schedule meetings and coordinate calendars.
• Follow up on outstanding documentation and project requirements.
• Maintain professional communication with internal and external stakeholders.
• Assist with employee onboarding and offboarding.
• Maintain personnel files and training records.
• Coordinate recruiting activities, including interview scheduling and candidate communication.
• Assist with company meetings and employee events.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Deadline management

MS Office & Google Workspace

Learning new software

Tools

Microsoft Office

Google Workspace

QuickBooks

Foundation

Sage

Job description

Neighbors Construction Company, Inc. is seeking an experienced Office Manager to oversee daily administrative operations in a fast-paced construction environment.

You will support project managers, field personnel, accounting, vendors, subcontractors, and clients, ensuring records are accurate and processes run efficiently. The ideal candidate is proactive, detail-oriented, and an excellent communicator who can manage multiple priorities, develop improved procedures, and set a professional