Construction Office & Operations Manager

Invertice Inc.; Huntingdon Valley (PA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health benefits package

Paid Time Off

Holidays

Long-term opportunity

In-office position

Job summary

Invertice is seeking an Office Manager to serve as the administrative and operational hub of the company in Huntingdon Valley, PA. You will oversee finances, vendor coordination, and documentation, ensuring accuracy and compliance in a fast-paced construction environment.

The ideal candidate is organized, process-oriented, and capable of juggling changing priorities while maintaining rigorous financial tracking and internal communications with leadership, project managers, and subcontractors.

Qualifications

• 3-5+ years of office management experience (construction industry preferred).
• Strong understanding of construction workflows and documentation.
• Experience with accounts payable/receivable and basic job costing.
• Proficiency in QuickBooks.
• Strong Microsoft Excel and administrative systems skills.
• Experience managing subcontractor compliance documentation.
• High attention to detail and organizational discipline.
• Strong written and verbal communication skills.
• Ability to prioritize tasks in a deadline-driven environment.

Responsibilities

• Manage day-to-day office operations and internal coordination
• Maintain organized filing systems (digital and physical)
• Support project documentation flow (contracts, COIs, permits, compliance records)
• Coordinate onboarding paperwork and employee records
• Track and manage business licenses, registrations, and renewal deadlines
• Maintain corporate compliance records across states of operation
• Assist with preparation and submission of regulatory and compliance documentation
• Process accounts payable and accounts receivable
• Track vendor invoices, lien releases, and payment schedules
• Assist with purchase order processing and invoice matching
• Review and reconcile corporate credit card transactions and expense reports
• Support job cost tracking and reporting
• Assist with payroll coordination and timesheet verification
• Work with external CPA/bookkeeper as needed
• Maintain subcontractor compliance documentation (W-9s, COIs, licenses)
• Track subcontract agreements and change orders
• Support bid document preparation and distribution
• Assist with contract administration and document control
• Provide administrative support to leadership
• Prepare internal reports and operational summaries
• Improve systems and workflows to reduce inefficiencies

Skills

Office management

Construction industry experience

Accounts payable/receivable

QuickBooks

Microsoft Excel

Subcontractor documentation

Communication skills

Organization

Tools

QuickBooks

Microsoft Excel

Job description

Invertice is seeking an Office Manager to serve as the administrative and operational hub of the company in Huntingdon Valley, PA. You will oversee finances, vendor coordination, and documentation, ensuring accuracy and compliance in a fast-paced construction environment.

The ideal candidate is organized, process-oriented, and capable of juggling changing priorities while maintaining rigorous financial tracking and internal communications with leadership, project managers, and subcontractors.