Construction Office Operations Lead

MiconeStaffing; Reno (NV); On-site; USD 50,000 - 60,000; Full time

Job summary

MiconeStaffing seeks an experienced Office Manager with a construction background to support daily operations, leadership, and administration at our Reno, NV location. This high-impact role keeps the office running smoothly and ensures professional handling of vendor relations and internal communications.

You will oversee office processes, assist with AP/AR, invoices, payroll coordination, and project documentation. Hours are 7:00–16:00 or 8:00–17:00, Monday–Friday, with temp-to-hire employment.

Responsibilities

• Oversee and manage day-to-day office operations to ensure efficiency and organization
• Serve as the primary point of contact for office-related needs, vendors, and visitors
• Maintain and organize company files, records, and documentation both digitally and physically
• Order and manage office supplies and equipment
• Draft, proofread, and distribute correspondence, memos, and reports
• Coordinate and schedule meetings, appointments, and conference calls for leadership
• Answer and direct incoming calls and emails professionally and promptly
• Assist with accounts payable and accounts receivable processes
• Assist Executive team with tasks
• Process invoices, purchase orders, and expense reports
• Support payroll coordination and timesheet tracking
• Maintain accurate records for billing, contracts, and vendor agreements
• Assist in preparing proposals, bids, and project documentation as needed
• Coordinate with project managers, field crews, and subcontractors on scheduling and documentation
• Track project timelines, deadlines, and action items for leadership
• Maintain subcontractor and vendor contact lists and compliance documentation
• Assist with permitting paperwork and job file organization
• Support HR functions including onboarding paperwork, personnel files, and benefits coordination
• Assist with certified payroll, lien waivers, and subcontractor compliance documentation
• Provide direct administrative support to company leadership
• Assist in developing and implementing office policies and procedures
• Help onboard new employees and manage internal communications
• Act as a resource and point of contact for staff on office-related questions

Job description

MiconeStaffing seeks an experienced Office Manager with a construction background to support daily operations, leadership, and administration at our Reno, NV location. This high-impact role keeps the office running smoothly and ensures professional handling of vendor relations and internal communications.

You will oversee office processes, assist with AP/AR, invoices, payroll coordination, and project documentation. Hours are 7:00–16:00 or 8:00–17:00, Monday–Friday, with temp-to-hire employment.