Construction Office Manager: Systems & Project Support

themasongroup; Chalfont (PA); On-site; USD 52,000 - 76,000; Full time

Job summary

themasongroup is seeking an organized Office Manager in Bucks & Montgomery Counties, PA to support ownership and daily operations for a growing residential and commercial contractor. You will oversee office workflows, project documentation, and financial processes while partnering with the owner, Sales & Project Manager, and staff.

The ideal candidate is proactive, detail-oriented, and capable of implementing efficient administrative systems to keep projects and records organized as the company

Qualifications

• 3 years of experience in office management, administrative operations, or a similar role.
• Construction industry experience strongly preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proactive, ownership-driven attitude and ability to work independently.

Responsibilities

• Manage daily office operations and ensure administrative processes run smoothly.
• Provide direct administrative support to the owner and manage priorities, schedules, and deadlines.
• Organize company records, contracts, and project files; maintain filing systems.
• Coordinate calendars, meetings, and outstanding tasks; track deadlines.
• Assist with accounts payable/receivable and vendor documentation; collaborate with accountant.

Skills

Office management

Organizational skills

Communication

Proactive mindset

Independent

Tools

Microsoft Office

Excel

Project tracking software

Job description

themasongroup is seeking an organized Office Manager in Bucks & Montgomery Counties, PA to support ownership and daily operations for a growing residential and commercial contractor. You will oversee office workflows, project documentation, and financial processes while partnering with the owner, Sales & Project Manager, and staff.

The ideal candidate is proactive, detail-oriented, and capable of implementing efficient administrative systems to keep projects and records organized as the company