Construction Office Manager

Poel Group Staffing Inc.; Village of Pomona (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Poel Group, a residential construction firm in Monsey, NY, seeks an experienced Office Manager to oversee day-to-day operations, coordinating between management, clients, subcontractors, and vendors. The role covers contracts, project pipelines, bookkeeping, and financial administration.

Strong organizational skills and construction experience are highly valued. The ideal candidate will manage documentation, deadlines, and follow-ups while supporting overall business operations to ensure smooth

Qualifications

• Experience as an Office Manager or in a similar operations role.
• Construction industry experience strongly preferred.
• Familiarity with contracts, subcontractors, project administration, and bookkeeping.
• Understanding of accounts payable/receivable, budgeting, and financial tracking.
• Highly organized, dependable, and detail-oriented.
• Personable with strong communication and follow-up skills.
• Able to manage multiple responsibilities independently.

Responsibilities

• Oversee daily office operations and administrative functions.
• Manage contracts, subcontractor agreements, documentation, and project files.
• Track the project pipeline and coordinate administrative needs throughout each project's lifecycle.
• Oversee accounts payable and receivable, invoicing, and payment tracking.
• Assist with bookkeeping, budgeting, expense tracking, and financial reporting.
• Coordinate with subcontractors, vendors, clients, and internal team members.
• Maintain organized records and ensure paperwork, deadlines, and follow-ups are handled properly.
• Support management with general business operations and financial administration.

Skills

Office management

Communication

Detail-oriented

Multi-tasking

Team coordination

Job description

Office Manager – Residential Construction

Location: Monsey, NY

Schedule: Full-Time, In-Office

Salary: $80,000–$110,000, depending on experience

Position Overview

A growing residential construction company is seeking an experienced, highly organized Office Manager to oversee day-to-day office operations and keep the business running smoothly. This person will serve as a central point of coordination between management, clients, subcontractors, and vendors, overseeing everything from contracts and project pipelines to bookkeeping and financial administration.

Key Responsibilities

• Oversee daily office operations and administrative functions.
• Manage contracts, subcontractor agreements, documentation, and project files.
• Track the project pipeline and coordinate administrative needs throughout each project's lifecycle.
• Oversee accounts payable and receivable, invoicing, and payment tracking.
• Assist with bookkeeping, budgeting, expense tracking, and financial reporting.
• Coordinate with subcontractors, vendors, clients, and internal team members.
• Maintain organized records and ensure paperwork, deadlines, and follow-ups are handled properly.
• Support management with general business operations and financial administration.

Qualifications

• Previous experience as an Office Manager or in a similar operations role.
• Construction industry experience strongly preferred.
• Familiarity with contracts, subcontractors, project administration, and bookkeeping.
• Understanding of accounts payable/receivable, budgeting, and financial tracking.
• Highly organized, dependable, and detail-oriented.
• Personable with strong communication and follow-up skills.
• Able to manage multiple responsibilities independently.