Construction Office Manager: Finances, Contracts & Operations

Hercules Custom Iron, LLC; Country Side (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

Hercules Custom Iron, LLC is seeking an Office Manager to oversee daily administrative and financial functions, including accounting support, contracts, payroll, purchasing, and office operations. The role requires an organized, dependable professional who can manage competing priorities independently and coordinate with project management, accounting, purchasing, field, and leadership teams.

The position covers AR/AP, AIA billing, subcontractor payments, payroll, and compliance with Davis-Bacon

Qualifications

• Five or more years of office, accounting, construction, or similar administration experience preferred.
• Experience with AR/AP, AIA payment applications, collections, retainage, deposits, subcontractor payments, credit card reconciliations, and financial recordkeeping.
• Working knowledge of contract administration, lien waivers, warranties, and construction closeouts; experience coordinating subcontractor compliance documentation preferred.
• Experience administering or overseeing payroll; knowledge of Davis-Bacon, prevailing wage, and certified payroll, and experience supporting government or prevailing wage projects strongly preferred.
• Current Notary Public commission or ability to obtain and maintain one.

Responsibilities

• Oversee accounts receivable, including customer invoicing, AIA progress billing, deposits, retainage, payment tracking, and collection of past-due balances through final payment.
• Support accounts payable through invoice review, coding, approvals, and payment processing; coordinate subcontractor payments according to contracts and company procedures.
• Reconcile company credit cards and maintain accurate financial records, receipts, and supporting documentation.
• Oversee customer and subcontractor contract administration, maintaining files, amendments, change orders, and required compliance documentation.
• Track contract deadlines and coordinate with Project Managers and accounting to complete documentation and billing requirements accurately and on time.
• Coordinate warranties, project closeouts, lien waivers, and final releases of lien.

Skills

Office management

Accounting

Construction industry knowledge

Attention to detail

Independent work

Tools

Excel

ERP software

Construction software

Outlook

Word

Job description

Hercules Custom Iron, LLC is seeking an Office Manager to oversee daily administrative and financial functions, including accounting support, contracts, payroll, purchasing, and office operations. The role requires an organized, dependable professional who can manage competing priorities independently and coordinate with project management, accounting, purchasing, field, and leadership teams.

The position covers AR/AP, AIA billing, subcontractor payments, payroll, and compliance with Davis-Bacon