Construction Office & Finance Lead

Hercules Custom Iron, LLC.; Frederick (MD); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Notary services

Job summary

Hercules Custom Iron, LLC. is seeking an Office Manager to oversee daily administration, accounting support, contracts, payroll, purchasing, and office operations.

This hands-on role supports project management, accounting, purchasing, field operations, and leadership with organized, proactive management of competing priorities. The ideal candidate has 5+ years in office/accounting or project-based administration, experience with AR/AP, payroll, and contract administration, and a Notary Public

Qualifications

• Five or more years of office, accounting, construction, or similar administration experience preferred.
• Experience with AR/AP, AIA payment applications, collections, retainage, deposits, subcontractor payments, and financial recordkeeping.
• Knowledge of contract administration, lien waivers, warranties, and construction closeouts; experience coordinating subcontractor compliance documents preferred.
• Experience administering or overseeing payroll; knowledge of Davis-Bacon, prevailing wage, and certified payroll; experience supporting government or prevailing wage projects preferred.

Responsibilities

• Oversee accounts receivable including invoicing, progress billing, deposits, retainage, and collections.
• Process accounts payable and subcontractor payments per contracts and procedures; code invoices and approvals.
• Reconcile credit cards and maintain accurate financial records and receipts.
• Oversee contract administration, amendments, change orders, and compliance documentation.
• Track contract deadlines and coordinate with Project Managers to complete documentation and billing on time.
• Coordinate warranties, project closeouts, lien waivers, and final releases of lien.
• Review timekeeping and payroll for accuracy; resolve discrepancies with management and payroll/accounting.
• Maintain knowledge of Davis-Bacon and certified payroll requirements and assist with records.
• Oversee purchasing with procurement staff; monitor orders and deliveries; resolve discrepancies.
• Maintain vendor records, agreements, and certificates; administer equipment leases and renewals.
• Oversee daily office operations; provide notarial services; support management with special projects.

Skills

Strong organization

Attention to detail

Excellent communication

Problem solving

Time management

Education

Notary Public commission

Tools

Excel

Word

Outlook

ERP software

Job description

Hercules Custom Iron, LLC. is seeking an Office Manager to oversee daily administration, accounting support, contracts, payroll, purchasing, and office operations.

This hands-on role supports project management, accounting, purchasing, field operations, and leadership with organized, proactive management of competing priorities. The ideal candidate has 5+ years in office/accounting or project-based administration, experience with AR/AP, payroll, and contract administration, and a Notary Public