Office Manager

Barnard; Scottsdale (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Barnard Construction Company, Inc. is seeking an experienced Office Manager/Administrative Assistant to support management and estimating teams, handle calls, greet visitors, and ensure smooth office operations in the Scottsdale area.

The role requires 2+ years in office management within a construction setting, proficiency in Microsoft Excel/Word, and strong communication and multitasking skills. This position is on-site with competitive benefits and growth opportunities.

Qualifications

• Two plus years of office management or admin experience in construction.
• Experience with multi-line phone system and client communication.
• Support for estimating teams and document control.
• Proficient in Microsoft Office (Excel and Word).

Responsibilities

• Perform day-to-day office management and admin support, including calls, scheduling, and supporting management and estimators.
• Greet and assist visitors.
• Troubleshoot IT issues and provide user support.
• Assist with document control and other administrative duties.
• Support bid/proposal prep and tracking for the estimating team.
• Create correspondence, copy documents, shipping and office supply orders.

Skills

Office management

Administrative support

Customer service

Communication

Multitasking

Punctuality

Tools

Microsoft Excel

Microsoft Word

Multi-line phone system

Job description

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Experience providing support to construction estimating teams
• Comfortable making and answering client, subcontractor and vendor phone calls
• Strong customer service skills
• Strong written and verbal communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams
• Greet and assist visitors and guests
• Troubleshoot IT issues and provide support when needed
• Support various facets of document control and administrative duties
• Provide support to the estimating team on bid/proposal preparation and tracking
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer