Office Manager

Barnard Inc; Bozeman, Northern (MT, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, MT, seeks an Office Manager/Administrative Assistant to support management and estimating teams, manage daily office tasks, and provide seamless administrative service in a busy construction office.

The role requires strong customer service, multitasking, and proficiency with Microsoft Excel and Word. You will greet visitors, coordinate scheduling, assist with bidding materials, and help ensure smooth project delivery.

Qualifications

• Two plus years of office management or administrative assistant experience in a construction related company.
• Experience using a multi-line phone system.
• Experience providing support to construction estimating teams.
• Strong customer service skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross functional teams.
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word.

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams.
• Greet and assist visitors and guests.
• Troubleshoot IT issues and provide support when needed.
• Support various facets of document control and administrative duties.
• Provide support to the estimating team on bid/proposal preparation and tracking.
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Skills

Office management

Administrative support

Strong communication

Attention to detail

Cross-functional teamwork

Customer service

Punctual and dependable

Self-motivation

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Experience providing support to construction estimating teams
• Comfortable making and answering client, subcontractor and vendor phone calls
• Strong customer service skills
• Strong written and verbal communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams
• Greet and assist visitors and guests
• Troubleshoot IT issues and provide support when needed
• Support various facets of document control and administrative duties
• Provide support to the estimating team on bid/proposal preparation and tracking
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer