Construction Office Manager: Bids, Payroll & Compliance

Vareika Construction, Inc.; West Bridgewater (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vareika Construction, Inc. in West Bridgewater, MA seeks an organized Office Manager to support construction operations from our local office.

You will coordinate daily administrative tasks, assist with bidding and project documentation, and help manage payroll and employee benefits while ensuring efficient office operations. Ideal candidates bring prior office management or construction office experience, strong Microsoft Office skills, and meticulous attention to detail.

Qualifications

• Prior office management or construction office experience preferred.
• Familiarity with BidDocs, Project Dog, and municipal procurement websites.
• Experience with certified payroll reporting and Department of Labor requirements preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, deadlines, and priorities.

Responsibilities

• Manage day-to-day office administrative activities.
• Print and organize construction plans, specifications, addenda, and related bid documents from BidDocs and Project Dog.
• Monitor municipal websites and procurement pages for upcoming projects, bid opportunities, plan updates, and submission requirements.
• Assist with bid preparation and maintain organized electronic and physical project files.
• Order and maintain office supplies and equipment.
• Prepare and submit certified payroll reports in accordance with applicable Department of Labor requirements.
• Order bid bonds for upcoming projects and coordinate related documentation with surety companies and project teams.
• Track supplier diversity requirements on projects and report to the project managers.
• Assist with employee benefits administration, including enrollment paperwork, employee questions, and communication with benefit providers.
• Maintain accurate records, spreadsheets, correspondence, and filing systems.
• Communicate professionally with employees, subcontractors, municipalities, vendors, insurance and bonding companies, and other business contacts.
• Provide general administrative support to company management and project personnel.
• Handle confidential employee and company information with discretion.
• Perform other related administrative duties as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Microsoft Office

Tools

BidDocs

Project Dog

PDF document tools

Job description

Vareika Construction, Inc. in West Bridgewater, MA seeks an organized Office Manager to support construction operations from our local office.

You will coordinate daily administrative tasks, assist with bidding and project documentation, and help manage payroll and employee benefits while ensuring efficient office operations. Ideal candidates bring prior office management or construction office experience, strong Microsoft Office skills, and meticulous attention to detail.