Construction Office Manager

Lee Hecht Harrison Nederland B.V.; Wellington (FL); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

401k match options

Health insurance not provided

Job summary

Lee Hecht Harrison Nederland B.V. is seeking an organized Administrative Specialist to support a small, hands-on construction company in Wellington. The role is fully onsite, full-time, and focuses on office operations, payments, invoicing, and project documentation.

You will handle accounts payable/receivable, use QuickBooks and Buildertrend, coordinate meetings, and maintain confidential records while delivering a high-end client experience.

Qualifications

• Experience in office management and bookkeeping is preferred.
• Experience with accounts payable and receivable and invoicing.
• Construction industry experience and familiarity with permitting is a plus.
• Proficiency with QuickBooks, Buildertrend, and MS Office is expected.

Responsibilities

• Manage daily office operations and provide primary administrative support.
• Handle AP/AR, invoicing, payment tracking, and financial record maintenance.
• Answer phones, greet visitors, and manage office communications professionally.
• Maintain organized records for contracts, permits, invoices, and project docs.
• Assist with construction administration, permitting, and vendor coordination.
• Support job costing, bookkeeping activities, and financial reporting.
• Monitor supplies and vendor relationships to ensure efficiency.
• Coordinate schedules, meetings, and project-related communications.
• Support leadership with reports, updates, and ad hoc tasks.
• Maintain confidentiality while supporting a high-end client experience.

Skills

Office management

Construction administration

Bookkeeping

Accounts payable/receivable

Communication skills

Tools

QuickBooks

Buildertrend

Microsoft Office

Job description

Work Type: Full Time, Fully Onsite, Direct Hire

Compensation: $60-68k/year

Benefits: 401k match options, Health insurance not provided

Responsibilities

• Manage daily office operations and serve as the primary administrative support for a custom home building, renovation, and property management business.
• Handle accounts payable and accounts receivable, including invoice processing, payment tracking, deposits, check writing, reconciliations, and financial record maintenance.
• Answer phones, greet visitors, and manage office communications in a professional and customer-focused manner.
• Maintain organized records for contracts, proposals, permits, invoices, project documents, vendor information, and customer files.
• Assist with construction administration, including permitting, project documentation, and coordination with vendors, subcontractors, clients, and field teams.
• Support job costing, bookkeeping activities, and accurate financial reporting.
• Monitor office supplies, vendor relationships, and administrative workflows to ensure efficient operations.
• Coordinate schedules, meetings, and project-related communications.
• Assist leadership with reports, correspondence, project updates, special projects, and other ad hoc administrative needs.
• Maintain confidentiality while supporting a high-end client experience and helping projects move forward efficiently.

Qualifications

• Previous experience in office management, construction administration, bookkeeping, accounting support, property management, or a related administrative role preferred.
• Experience with accounts payable, accounts receivable, invoicing, check processing, and general bookkeeping.
• Construction industry experience strongly preferred, including familiarity with permitting processes and working with contractors and subcontractors.
• Experience using QuickBooks; Buildertrend experience preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills with a professional and proactive approach.
• Strong attention to detail and ability to maintain accurate documentation and records.
• Proficiency with Microsoft Office, email, calendars, spreadsheets, and document management systems.
• Ability to work independently, solve problems, and take ownership of day-to-day office operations.
• Comfortable working fully onsite in Wellington and eager to grow with a small, hands-on construction company.

Pay Details: $60,000.00 to $68,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.