Office Manager-Construction

gpac; Maplewood (MN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay

Growth opportunity

Team environment

Exposure to luxury projects

Job summary

GPAC is seeking an experienced Office Manager to oversee daily operations for a growing custom home builder. You will handle bookkeeping (A/P, A/R, invoicing, reconciliations), assist with job costing and budgeting, and coordinate payroll with external partners.

Responsibilities include transitioning from QuickBooks to Viewpoint Vista, managing vendor communications, and maintaining project files and administrative reporting.

Qualifications

• 3+ years in office management or bookkeeping.
• Experience in construction preferred.
• Proficient in QuickBooks; Viewpoint Vista experience a plus.
• Strong understanding of basic accounting and job costing.
• Highly organized with attention to detail and multitasking.
• Excellent communication and problem-solving skills.
• Self-starter who can work independently in a fast-paced environment.

Responsibilities

• Manage day-to-day office operations for a growing custom home building company.
• Oversee bookkeeping functions including A/P, A/R, invoicing, and reconciliations.
• Maintain job costing data and assist with budget tracking across projects.
• Support payroll processing and coordination with external accounting partners.
• Assist with transition from QuickBooks to Viewpoint Vista, including data organization and system adoption.
• Coordinate vendor communication, subcontractor documentation, and insurance compliance.
• Maintain organized project files, contracts, and internal documentation.
• Support project managers and leadership with administrative tasks and reporting.
• Handle general HR/admin duties such as onboarding paperwork and office coordination.

Skills

Office management

Bookkeeping

Construction accounting

QuickBooks

Viewpoint Vista

Job costing

Attention to detail

Multitasking

Communication

Independent work

Tools

Viewpoint Vista

QuickBooks

Job description

Office Manager

• Manage day-to-day office operations for a growing custom home building company
• Oversee bookkeeping functions including A/P, A/R, invoicing, and reconciliations
• Maintain job costing data and assist with budget tracking across projects
• Support payroll processing and coordination with external accounting partners (if applicable)
• Assist with the transition from QuickBooks to Viewpoint Vista, including data organization and system adoption
• Coordinate vendor communication, subcontractor documentation, and insurance compliance
• Maintain organized project files, contracts, and internal documentation
• Support project managers and leadership with administrative tasks and reporting
• Handle general HR/admin duties such as onboarding paperwork and office coordination

Key Responsibilities

• Manage day-to-day office operations for a growing custom home building company
• Oversee bookkeeping functions including A/P, A/R, invoicing, and reconciliations
• Maintain job costing data and assist with budget tracking across projects
• Support payroll processing and coordination with external accounting partners (if applicable)
• Assist with the transition from QuickBooks to Viewpoint Vista, including data organization and system adoption
• Coordinate vendor communication, subcontractor documentation, and insurance compliance
• Maintain organized project files, contracts, and internal documentation
• Support project managers and leadership with administrative tasks and reporting
• Handle general HR/admin duties such as onboarding paperwork and office coordination

Qualifications

• 3+ years of experience in an Office Manager, Bookkeeper, or similar role
• Experience in construction or a related industry strongly preferred
• Proficiency in QuickBooks; experience with Viewpoint Vista or similar construction accounting software is a plus
• Strong understanding of basic accounting principles and job costing
• Highly organized with strong attention to detail and ability to multitask
• Excellent communication and problem-solving skills
• Self-starter with the ability to work independently in a fast-paced environment

What We Offer

• Competitive compensation based on experience
• Opportunity to grow with a respected custom home builder
• Collaborative, team-oriented work environment
• Exposure to high-end residential construction projects

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.