Construction Office Manager

J.Carr & Associates; Oakland (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

J.Carr & Associates in Oakland, California is seeking an Office Manager to join its well-established construction and real estate development firm. The ideal candidate will manage all aspects of the office's operations, including payroll and HR, in a role that requires great attention to detail and strong organizational skills.

This is a full-time position requiring experience in the construction field and fluency in Spanish. Candidates must be dependable and have a positive attitude. A good fit will exhibit strong communication and customer service abilities.

Qualifications

• 3 years of Office Management experience.
• 1 year of Construction Project Management experience.
• Advanced knowledge of attachments (pictures, scanning, etc.).

Responsibilities

• Manage various office functions including HR and executive assistant tasks.
• Conduct payroll on a bi-weekly basis.
• Track new jobs and project status.
• Engage with internal staff and external contractors.

Skills

Experience with Quickbooks

Fluent in Spanish

Strong communication and interpersonal skills

Excellent phone and customer service skills

Resourceful and competent

Computer savvy with proficiency in MS Office

Education

High school or equivalent

Tools

Quickbooks

MS Office applications

Job description

As the East Bay's leader in high end residential development and concrete company, the J.Carr & Associates team has been building and selling high end homes for over four years. As a partner to some of the areas most influential and recognized architects and engineers, the J.Carr team continues to deliver some of the most innovative, efficient, and beautiful bay area homes to hit the market in the last five years.

Job Description

We are seeking an Office Manager to join our well-established and successful construction & real estate development firm. This individual should have experience in the construction field and ambitions to grow with increased responsibility and management. This position requires a high level of attention to detail, a positive attitude, flexibility, enthusiasm, dependability and trustworthiness.

This job offers a great opportunity for involvement with all aspects of running a small construction company. The office manager will wear many hats as this position also includes some HR and Executive Assistant functions including payroll, contract support, answering & screen calls, serve as the go-to person for all office needs.

The successful candidate will have the following:

• Experience with Quickbooks
• Experience running complex payroll on a bi-weekly basis
• Must be fluent in Spanish
• Ability to engage with all levels of internal staff as well as external contractors
• Strong communication and interpersonal skills
• Excellent sense of organization and attention to detail
• Excellent phone and customer service skills
• Resourceful and competent-- ability to accomplish tasks without assistance and sees tasks through to completion
• Dependable, reliable and punctual
• Track new jobs and project status
• Ability to understand, follow and transmit written and verbal instructions.
• Ability to meet attendance schedule with dependability and consistency
• Advanced knowledge of attachments (pictures, scanning etc,)
• Computer savvy with proficiency in MS Office applications (Outlook, Excel and Word)
• Accurate Data-Entry; Typist

Qualifications

Job Type: Full-time, Monday through Friday

Required education: High school or equivalent

Required Experience: 3 years Office Management & Construction Project Management: 1 year

Required language: Spanish

Additional Information

All your information will be kept confidential according to EEO guidelines.