Construction Office Manager

AutoCopy ai; Des Plaines (IL); Hybrid; USD 65,000 - 75,000; Full time

Job summary

TMAC, Inc. is seeking an experienced Office Manager to support its expanding construction operations across Illinois. This hybrid role requires strong multitasking and organizational skills, proficiency with tools like Procore, and offers a competitive salary with growth potential in operations or project roles. Join a forward-thinking company that leverages cutting-edge construction technology.

Benefits

Flexible hybrid schedule

401(k) plan with company contribution

PTO and paid holidays

Stock options and performance bonuses

Exposure to cutting-edge construction technology

Qualifications

• 3+ years of office or admin experience in construction preferred.
• Experience with bookkeeping or QuickBooks is a plus.
• Must reside in the Greater Chicago area.

Responsibilities

• Manage day-to-day administrative functions related to construction operations.
• Oversee project documentation: contracts, permits, insurance, and compliance.
• Liaise between field and office teams to resolve workflow issues.

Skills

Communication

Multitasking

Organizational skills

Detail-oriented

Tech proficiency

Tools

Procore

PlanHub

Google Workspace

Microsoft Office

QuickBooks

Job description

TMAC Inc.

Construction Office Manager

Be the Backbone of a Growing Construction Firm

Are you an organized, proactive multitasker who thrives in a fast-paced environment? TMAC, Inc. is seeking an experienced Office Manager to support our expanding construction operations across Illinois. This hybrid role is ideal for someone who enjoys autonomy, values clear systems, and wants to grow with a company that leverages cutting-edge construction technology.

TMAC Inc. is a forward-thinking general contracting and construction management company specializing in custom home building, ground-up commercial development, and renovations. Headquartered in Prospect Heights, with a new corporate office opening soon in Deerfield, we use cutting-edge tools like Procore and Klutch AI to deliver top-tier construction solutions with speed, clarity, and precision.

Learn more about us at: https://www.tmac-inc.com/

The Office Manager will oversee day-to-day administrative operations and serve as the critical link between our field and office teams. This position is hybrid, mostly remote, with periodic in-person responsibilities at our Prospect Heights warehouse and, eventually, our Deerfield headquarters. You'll be essential in streamlining systems, supporting project documentation, and helping us stay ahead as we grow.

Key Responsibilities

• Manage administrative functions related to construction operations.
• Maintain project documentation: contracts, permits, insurance, and compliance.
• Utilize Procore, PlanHub, and cloud-based tools to manage files and communication.
• Onboard subcontractors and track vendor documents (e.g., COIs).
• Assist with scheduling, procurement tracking, and document control.
• Answer calls, manage emails, coordinate deliveries, and office communications.
• Organize company files and manage office supplies and equipment.
• Prepare internal reports, meeting agendas, and assist with bookkeeping.
• Ensure deadlines are met across departments and stakeholders.
• Liaise between field and office teams to resolve workflow issues.
  
  

Qualifications

• 3 or more years of office or administrative experience in construction preferred.
• Proficiency with Procore, PlanHub, Google Workspace or Microsoft Office.
• Strong communication, multitasking, and organizational skills.
• Detail-oriented, professional, and comfortable with tech tools.
• Experience with bookkeeping or QuickBooks is a plus.
• Must reside in the Greater Chicago area and be able to travel to sites/office as needed.
  
  

Why Join TMAC Inc.?

• Full time position
• Competitive salary at $65,000 to $75,000 per year, based on experience.
• Flexible hybrid schedule (approximately 80% remote, 20% onsite as needed)
• 401(k) plan with company contribution
• PTO and paid holidays
• Stock options and performance bonuses
• Exposure to cutting-edge construction technology
• Growth potential in operations or project coordination roles
  
  

Join TMAC, Inc. and help build the future of construction. Apply today!

TMAC Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.