Construction Office Lead: Right-Hand to GC

KINP Group; Orlando (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

KINP Group in Orlando, FL is seeking an Office Manager to serve as the right-hand to the General Contractor. The role ensures projects move forward, vendors stay accountable, and documentation remains airtight.

Ideal candidates have construction administration experience, fluency in industry terminology, and familiarity with Florida permit processes. The position offers a collaborative environment and opportunities to work closely with leadership on high-profile projects.

Qualifications

• Background in construction administration, project coordination, or a GC/subcontractor office environment.
• Fluent in construction terminology: RFIs, submittals, change orders, Notices to Proceed, lien waivers.
• Experience with permit applications and county/municipal processes in Florida (preferred).

Responsibilities

• Coordinate with county and municipal offices to submit, track, and close out building permits.
• Communicate with material suppliers, obtain quotes, and manage delivery schedules.
• Identify and resolve invoice or delivery discrepancies in a timely manner.
• Monitor project budgets, track invoices, and process purchase orders.
• Maintain organized and accurate records for contracts, RFIs, change orders, submittals, and lien waivers.
• Manage the GC's schedule, coordinate meetings, and draft professional correspondence.
• Oversee day-to-day office operations to ensure smooth workflow.
• Assist project managers with subcontractor agreements, COI collection, and scheduling logistics.

Skills

Construction admin

Budgeting

Organization

Communication

Bilingual (Spanish/Portuguese)

Tools

Procore

Buildertrend

Microsoft Office

Job description

KINP Group in Orlando, FL is seeking an Office Manager to serve as the right-hand to the General Contractor. The role ensures projects move forward, vendors stay accountable, and documentation remains airtight.

Ideal candidates have construction administration experience, fluency in industry terminology, and familiarity with Florida permit processes. The position offers a collaborative environment and opportunities to work closely with leadership on high-profile projects.