Construction Office & Admin Leader

Hartizen Homes, LLC; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off – Credited upfront

Paid Holidays

Medical / Dental / Vision Coverage

Welcome Box

401K with Company Match

Casual Dress Code

Community service events

Disability insurance

Employee Assistance Program

Paid bonding and recovery leave

Team lunches and outings

Job summary

Hartizen Homes is seeking an experienced Administrative Manager to support division objectives, oversee staff, and manage finances in Orlando. The role coordinates contracts, permits, close‑outs, and office operations across departments to ensure efficiency and accuracy.

The ideal candidate has 5+ years in admin/office management, construction industry exposure, and strong MS Office skills. This on-site role offers growth within a values-driven homebuilder focused on service and community impact.

Qualifications

• Associate degree preferred; equivalent experience considered.
• 5+ years in administrative or office management with supervising staff.
• Construction/homebuilding industry experience preferred.
• Experience with budgets, bookkeeping, invoicing, and contracts.
• Ability to document and improve administrative systems and internal controls.
• Strong business acumen and understanding of support functions for performance and employee experience.
• Advanced proficiency in MS Word, Excel, PowerPoint, Outlook.

Responsibilities

• Support division management to meet objectives and oversee admin operations.
• Lead and develop administrative staff; set priorities and monitor performance.
• Document and maintain admin systems, databases, and filing.
• Oversee processing of sales contracts, building permits, land docs, closings.
• Track homes through sales/construction pipeline; flag delays.
• Coordinate closing documentation with lenders, attorneys, title companies, and teams.
• Manage bookkeeping tasks: invoices, payments, expenses, budgets, insurance, accounts.
• Ensure compliance with policies, controls, deadlines.
• Identify inefficiencies and implement process improvements.
• Coordinate onboarding with HR, IT, leadership.
• Plan division meetings and events; manage office operations.
• Serve as primary office contact; liaise with multiple departments.
• Support culture, employee engagement, community service.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

Administrative leadership

Office management

Budgeting

Bookkeeping

Financial controls

MS Office suite

CRM software

Education

Associate degree in business administration or related field

Tools

Brix

BuildPro

CRM software

Job description

Hartizen Homes is seeking an experienced Administrative Manager to support division objectives, oversee staff, and manage finances in Orlando. The role coordinates contracts, permits, close‑outs, and office operations across departments to ensure efficiency and accuracy.

The ideal candidate has 5+ years in admin/office management, construction industry exposure, and strong MS Office skills. This on-site role offers growth within a values-driven homebuilder focused on service and community impact.