Branch Operations & Projects Administrator

Ironsmith Fire, LLC

Houston (TX)

On-site

USD 60,000 - 75,000

Full time

13 days ago

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Job summary

Ironsmith Fire is seeking an experienced Office Manager to oversee branch office operations and support leadership across finance, HR, project administration, and facilities in Houston. You will coordinate admin activities, maintain records, and help ensure processes align with company standards.

The role emphasizes project documentation, coordination with different departments, and adherence to SOPs, with minimal travel and a strong focus on organizational efficiency in a construction-focused

Qualifications

Bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or related discipline preferred; equivalent relevant experience may be considered.
Three or more years of progressively responsible administrative, construction-office, accounting, project-administration, or operational-support experience preferred.
Experience working in construction, fire protection, specialty contracting, or another field-service environment strongly preferred.
Experience with construction accounting, AIA billing, permitting, project documentation, ERP systems, or construction-management software may be beneficial.

Responsibilities

Serve as the primary administrative resource for the branch and support the Branch Manager, Operations Manager, and other branch leadership as needed.
Coordinate administrative activities necessary to support the day-to-day operation of the branch.
Maintain organized branch records, files, reports, and other documentation.
Support branch leadership in tracking operational activities, deadlines, outstanding items, scheduling, and administrative requirements.
Assist with preparation of branch reports, operational information, budgets, job information, and other management reporting.
Assist with implementation and execution of company SOPs and organizational processes.
Serve as a liaison between the branch and Corporate Finance, Human Resources, Operations, Sales, IT, Safety, and other support functions.
Provide administrative support to field employees and office personnel and help resolve routine administrative questions or issues.
Perform other administrative and operational responsibilities necessary to support the effective operation of the branch.
Assist with project documentation, including contracts, subcontracts, purchase documentation, permits, project files, closeout documents, and related records.
Coordinate contractor registrations and required documentation with AHJs and other regulatory agencies.
Track project documentation and administrative requirements from project turnover through closeout.
Support coordination between Sales, Design, Fabrication, Operations, and Field teams to ensure required information and documentation are transferred appropriately.
Assist with preparation and distribution of project documentation, including plans, stock lists, testing documentation, foreman packages, as-built drawings, warranty letters, permitting/permits, and owner manuals.