Construction Office Assistant (Operations-Focused Role)

SFV Services; Town of Florida (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

SFV Services is seeking a Construction Office Assistant to support our growing national construction management team. This role involves active follow-up, coordination across multiple projects, and direct communication with contractors nationwide.

Ideal candidates are organized, proactive, and comfortable communicating with subcontractors. This entry point into Project Management offers growth into a PM role within a fast-paced environment.

Qualifications

• Strong communication skills (phone and email).
• Ability to follow up consistently and keep things moving.
• Organized, detail-oriented, and reliable.
• Construction or administrative experience preferred, but not required.

Responsibilities

• Follow up on proposals, maintenance agreements, and contract execution.
• Track and manage warranty documentation and payment records.
• Coordinate with national subcontractors for construction and facility maintenance work.
• Make outbound calls to subcontractors to source and schedule work.
• Assist Project Managers with active construction projects and daily operations.
• Maintain organized records and ensure timely follow-through on all items.
• Update and manage construction software including Procore, Smartsheets, Dropbox, and Excel.

Skills

Strong communication

Follow up

Organization

Multi-project coordination

Self-motivation

Construction experience

Tools

Procore

Smartsheets

Dropbox

Excel

Job description

Job Description

Construction Office Assistant

We are seeking a Construction Office Assistant to support our growing national construction management team. This is not a basic clerical position—we are looking for someone who can actively manage follow-up, communication, and coordination across multiple projects. If you are organized, proactive, and comfortable communicating with contractors across the country, this is a great opportunity to be part of a fast-paced construction environment and grow into a full Project Management role.

Key Responsibilities

• Follow up on proposals, maintenance agreements, and contract execution
• Track and manage warranty documentation and payment records
• Coordinate with national subcontractors for construction and facility maintenance work
• Make outbound calls to subcontractors to source and schedule work
• Assist Project Managers with active construction projects and daily operations
• Maintain organized records and ensure timely follow-through on all items
• Update and manage construction software including Procore, Smartsheets, Dropbox, and Excel

What We’re Looking For

• Strong communication skills (phone and email)
• Ability to follow up consistently and keep things moving
• Organized, detail-oriented, and reliable
• Comfortable working in a fast-paced, multi-project environment
• Self-motivated and able to take initiative
• Construction or administrative experience preferred, but not required

What This Role Is (and Isn’t)

• This is an active, hands‑on role supporting real construction projects
• This is a position where follow-up, coordination, and communication are critical
• This is an entry point into Project Management
• This is not a data‑entry or filing‑only position
• This is not for someone who waits to be told what to do

What Sets This Role Apart

• This is a role where you’ll be trusted to take ownership
• High-volume, fast-paced environment supporting projects nationwide
• Opportunity to grow quickly into a Project Manager role if you can perform
• Direct exposure to all phases of construction—from coordination to execution

Additional Details

• Based in North Pinellas County, FL
• Full-time position
• Compensation based on experience

Work Location: In person