Construction Office Administrator

Miami Lakes Hotel; Miami, Northern (FL, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Disability coverage

401(k) with company match

Company pension plan

Paid time off and holidays

Employee recognition programs

Job summary

The Graham Companies is seeking a Construction Office Administrator in Miami Lakes, FL. This role supports the Construction team by linking financial, administrative, and operational aspects of projects, including setup in Yardi and cost reporting.

Ideal candidates have 3+ years in construction administration or project accounting with experience in Yardi, AIA billing, and GAAP. The position emphasizes accuracy, organization, and cross-team collaboration.

Qualifications

• 3+ years of administrative experience in construction, project accounting, or related work.
• Associate’s or Bachelor’s degree in accounting, finance, construction management, or related discipline preferred.
• Experience with construction accounting/project-management software such as Yardi, Sage 300 CRE, Viewpoint Vista, Procore, or CMiC.
• Strong Microsoft Excel skills and experience with cost tracking and financial reporting.
• Familiarity with AIA G702/G703 billing, contracts, change orders, and retainage.
• Understanding of job-cost accounting, GAAP, and WIP reporting.

Responsibilities

• Set up new projects in Yardi, maintain accurate job-cost records, monitor budgets and commitments, prepare monthly project cost reports, identify variances, support forecasting, and assist with cost-to-complete analysis.
• Review contractor progress billings and AIA G702/G703 payment applications, confirm billings against contracts and change orders, manage retainage, and ensure invoices are accurately coded and processed.
• Review subcontractor documentation such as insurance certificates, lien waivers, and W-9s; maintain executed contracts and change orders; assist with audits.
• Work with project managers, operations, accounting, and leadership to provide financial updates and variance analysis, improve cost controls, and support month- and year-end closing, including cash-flow projection.

Skills

Construction knowledge

Financial aptitude

Organization

Attention to detail

Communication

Problem-solving

Education

Associate/Bachelor in accounting/finance/construction management

Tools

Yardi

Sage 300 CRE

Viewpoint Vista

Procore

CMiC

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Construction Office Administrator

Full Time Miami Lakes, FL, US

3 days ago Requisition ID: 1198

Build your career with a company that helped build a community.

The Graham Companies is seeking an experienced, highly organized Construction Office Administrator to join our Construction team in Miami Lakes.

This is more than a traditional administrative position. You’ll play an important role in the financial and operational success of our construction projects—working alongside project managers, contractors, accounting professionals, and company leadership to keep projects organized, financially on track, and moving forward.

If you have construction or project-accounting experience, enjoy bringing order to complex projects, and want the opportunity to take ownership of your work within an established, family-owned organization, we’d like to hear from you.

About The Graham Companies

A family tradition of service since 1932.

The Graham Companies is a privately owned, family-operated company with more than 90 years of history in South Florida. We are best known for the creation and development of Miami Lakes, the 3,000-acre master-planned community that has grown into one of South Florida’s most distinctive places to live, work, and play. Today, The Graham Companies maintains a diversified portfolio spanning commercial and residential real estate, hospitality, and agriculture. (Miami Lakes )

Our roots run deep, but our focus is on the future. We believe in professionalism, honesty, integrity, accountability, exceptional service, and leaving our community better than we found it. As a family-owned company, we also recognize that our people are fundamental to our success. (Miami Lakes )

What You’ll Do

As our Construction Office Administrator, you’ll be a key resource for the Construction team, helping connect the financial, administrative, and operational sides of our projects.

Project Financial Management: Set up new projects in Yardi, maintain accurate job-cost records, monitor budgets and commitments, prepare monthly project cost reports, identify variances, support forecasting, and assist with cost-to-complete analysis.

Billing & Project Accounting: Review contractor progress billings and AIA G702/G703 payment applications, confirm billings against contracts and change orders, manage retainage, and help ensure subcontractor and vendor invoices are accurately coded and processed.

Compliance & Documentation: Review subcontractor documentation such as insurance certificates, lien waivers, and W-9s; maintain executed contracts and change orders; and assist with construction-related internal and external audits.

Reporting & Collaboration: Work closely with project managers, operations, accounting, and leadership to provide financial updates and variance analysis, improve cost controls, support month- and year-end closing, and maintain the 12-month rolling cash-flow projection.

What You Bring

We’re looking for someone who combines construction knowledge, financial aptitude, organization, and follow-through.

You’ll be a strong candidate if you have:

• 3+ years of administrative experience in construction, project accounting, or closely related work within the construction industry.
• An Associate’s or Bachelor’s degree in accounting, finance, construction management, or a related discipline is preferred.
• Experience with construction accounting/project-management software such as Yardi, Sage 300 CRE, Viewpoint Vista, Procore, or CMiC.
• Strong Microsoft Excel skills and experience working with cost tracking and financial reporting.
• Familiarity with AIA G702/G703 billing, contracts, change orders, and retainage.
• An understanding of job-cost accounting, GAAP, and WIP reporting.
• Strong analytical, organizational, communication, and problem-solving skills.
• The ability to manage competing priorities and deadlines while maintaining accuracy and attention to detail.
• The confidence to work independently while collaborating effectively across project, operations, and accounting teams.

Commercial or industrial construction experience and knowledge of construction lien laws are especially valuable.

Why Join The Graham Companies?

Here, you can build a career with an organization that takes a long-term view—of its properties, its community, and its people.

The Graham Companies describes its culture as family-oriented and service-focused, with opportunities for employees to learn, grow, and make an impact on the community. The company currently highlights an average employee tenure of 8.7 years, an especially compelling indicator for candidates looking for stability and a place to build a career. (Miami Lakes )

The company also currently lists benefits that include medical, dental and vision plan options; short- and long-term disability coverage; a 401(k) with company match; a company-funded pension plan; paid time off and holiday pay; and employee perks and recognition programs. (Miami Lakes )

Ready to build something lasting?

If you’re a construction administration or project-accounting professional who likes knowing the details are right, the numbers make sense, and the team has what it needs to succeed, this could be a great next step.

Join The Graham Companies and bring your experience to a team that has been helping shape South Florida for generations.

The Graham Companies is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.