Construction Project Accounting Specialist

Miami Lakes Hotel; Miami, Northern (FL, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Disability coverage

401(k) with company match

Company pension plan

Paid time off and holidays

Employee recognition programs

Job summary

The Graham Companies is seeking a Construction Office Administrator in Miami Lakes, FL. This role supports the Construction team by linking financial, administrative, and operational aspects of projects, including setup in Yardi and cost reporting.

Ideal candidates have 3+ years in construction administration or project accounting with experience in Yardi, AIA billing, and GAAP. The position emphasizes accuracy, organization, and cross-team collaboration.

Qualifications

• 3+ years of administrative experience in construction, project accounting, or related work.
• Associate’s or Bachelor’s degree in accounting, finance, construction management, or related discipline preferred.
• Experience with construction accounting/project-management software such as Yardi, Sage 300 CRE, Viewpoint Vista, Procore, or CMiC.
• Strong Microsoft Excel skills and experience with cost tracking and financial reporting.
• Familiarity with AIA G702/G703 billing, contracts, change orders, and retainage.
• Understanding of job-cost accounting, GAAP, and WIP reporting.

Responsibilities

• Set up new projects in Yardi, maintain accurate job-cost records, monitor budgets and commitments, prepare monthly project cost reports, identify variances, support forecasting, and assist with cost-to-complete analysis.
• Review contractor progress billings and AIA G702/G703 payment applications, confirm billings against contracts and change orders, manage retainage, and ensure invoices are accurately coded and processed.
• Review subcontractor documentation such as insurance certificates, lien waivers, and W-9s; maintain executed contracts and change orders; assist with audits.
• Work with project managers, operations, accounting, and leadership to provide financial updates and variance analysis, improve cost controls, and support month- and year-end closing, including cash-flow projection.

Skills

Construction knowledge

Financial aptitude

Organization

Attention to detail

Communication

Problem-solving

Education

Associate/Bachelor in accounting/finance/construction management

Tools

Yardi

Sage 300 CRE

Viewpoint Vista

Procore

CMiC

Microsoft Excel

Job description

The Graham Companies is seeking a Construction Office Administrator in Miami Lakes, FL. This role supports the Construction team by linking financial, administrative, and operational aspects of projects, including setup in Yardi and cost reporting.

Ideal candidates have 3+ years in construction administration or project accounting with experience in Yardi, AIA billing, and GAAP. The position emphasizes accuracy, organization, and cross-team collaboration.