Construction Project Finance Administrator

The Graham Companies; Florida; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental & vision

Disability coverage

401(k) with company match

Pension plan

Paid time off and holidays

Employee recognition programs

Job summary

The Graham Companies is seeking a Construction Office Administrator to join the Miami Lakes team. You’ll bridge the financial, administrative, and operational sides of construction projects, coordinating with project managers, contractors, and accounting to keep projects on track.

You must have construction-office experience, strong Excel skills, and familiarity with project accounting systems. This role offers growth in a family-owned, long-standing Florida business.

Qualifications

• 3+ years of administrative experience in construction, project accounting, or related work.
• Associate’s or Bachelor’s degree in accounting, finance, construction management, or related discipline preferred.
• Experience with construction accounting/project-management software such as Yardi, Sage 300 CRE, Viewpoint Vista, Procore, or CMiC.
• Strong Microsoft Excel skills and cost tracking/financial reporting experience.
• Familiarity with AIA G702/G703 billing, contracts, change orders, and retainage.
• Understanding of job-cost accounting, GAAP, and WIP reporting.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage competing priorities and deadlines with accuracy.

Responsibilities

• Set up new projects in Yardi and maintain accurate job-cost records.
• Monitor budgets/commitments; prepare monthly project cost reports.
• Identify variances; support forecasting; assist with cost-to-complete analysis.
• Review contractor progress billings and payment applications; ensure coding accuracy.
• Manage retainage; verify invoices and change orders.
• Review subcontractor documentation and assist audits.
• Provide financial updates and variance analysis to project teams.

Skills

Construction knowledge

Financial aptitude

Organization

Follow-through

Microsoft Excel

Job-cost accounting

GAAP knowledge

Analytical skills

Communication

Problem-solving

Education

Associate's or Bachelor's degree in accounting/finance/construction management

Tools

Yardi

Sage 300 CRE

Viewpoint Vista

Procore

CMiC

Job description

The Graham Companies is seeking a Construction Office Administrator to join the Miami Lakes team. You’ll bridge the financial, administrative, and operational sides of construction projects, coordinating with project managers, contractors, and accounting to keep projects on track.

You must have construction-office experience, strong Excel skills, and familiarity with project accounting systems. This role offers growth in a family-owned, long-standing Florida business.